Senior Executive Office Administrator

University of Kansas; Lawrence (KS); On-site; USD 45,000 - 52,000; Full time

Job summary

The University of Kansas seeks an Administrative Associate Sr to coordinate the Chancellor's Office and executive suite in Strong Hall. As the first point of contact, you will deliver professional customer service and ensure a welcoming environment for visitors and callers.

Responsibilities include office operations, conference room and parking reservations, mail processing, supplies, and liaison with Facilities and the Shared Service Center.

Qualifications

• Four years of related clerical, administrative, or accounting support experience or four years of post-secondary education.
• Ability to handle sensitive information with discretion and sound judgment.
• Strong written communication skills demonstrated in application materials.
• Three years of experience with Microsoft Suite (Outlook, Word, Excel) and Zoom or related technologies.
• Notary Public certification or ability to obtain/notarize as needed.

Responsibilities

• Coordinate day-to-day office operations to maintain a welcoming, efficient environment.
• Serve as primary receptionist for the Chancellor's Office in Strong Hall and assist with front-desk duties.
• Manage mail, supplies, conference rooms, and parking reservations; coordinate with Facilities and Shared Service Center.

Skills

Microsoft Office Suite

Notary Public

Zoom

Education

High School diploma/GED or equivalent

Bachelor's degree (preferred)

Tools

Outlook

Word

Excel

PowerPoint

Job description

The University of Kansas seeks an Administrative Associate Sr to coordinate the Chancellor's Office and executive suite in Strong Hall. As the first point of contact, you will deliver professional customer service and ensure a welcoming environment for visitors and callers.

Responsibilities include office operations, conference room and parking reservations, mail processing, supplies, and liaison with Facilities and the Shared Service Center.