On-Site Administrative & Mail Services Specialist

Sunseeker Property Service; Charlottesville (VA); On-site; USD 22,000 - 30,000; Full time

Job summary

TJAGLCS in Charlottesville, VA is seeking an Administrative Services/Mail Clerk to support printing, digitization, mail operations, and customer service. The role requires careful handling of requests, attention to detail, and managing daily service deadlines.

In-person work with occasional front desk coverage. Responsibilities include processing reproduction requests, scanning and archiving materials, mailing duties, and generating monthly mail reports.

Qualifications

• High school diploma or GED is required.
• At least five years of experience in the relevant area and customer conflict resolution.
• Ability to brief or instruct large groups on functional matters.
• Knowledge of current policies and changes within the past three years.

Responsibilities

• Receive reproduction and digitization requests by email and process paper originals and electronic files.
• Duplicate documents and complete standard reproduction requests within 72 hours.
• Coordinate expedited requests when approved by the COR.
• Scan and prepare illustrations for use with text, including resizing and cropping for quality.
• Digitize and archive materials and distribute per instructions.
• Identify equipment problems and operate office equipment needed for printing jobs.
• Meter, sort, distribute, and deliver mail daily (excluding weekends/holidays).
• Prepare a monthly mail expense report by department.
• Provide reception/front desk coverage as needed (up to 10 hours per week).

Skills

Customer service

Attention to detail

Education

High school diploma or GED

Job description

TJAGLCS in Charlottesville, VA is seeking an Administrative Services/Mail Clerk to support printing, digitization, mail operations, and customer service. The role requires careful handling of requests, attention to detail, and managing daily service deadlines.

In-person work with occasional front desk coverage. Responsibilities include processing reproduction requests, scanning and archiving materials, mailing duties, and generating monthly mail reports.