On-Site Administrative Coordinator, Milling Operations

Ivy & Karma, Inc.; Albert Lea (MN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Professional development

Job summary

Ivy & Karma, Inc. operates an oat milling facility and seeks an Administrative Coordinator to support the plant’s operations with office administration, data entry, payroll support, and supplier coordination.

The role collaborates with management on hiring, onboarding, budgeting, purchasing, and compliance, ensuring accurate records and efficient workflows in a fast-paced environment. On-site work with occasional cross-functional exposure is required.

Qualifications

• Requires a high school diploma; college coursework in business admin preferred.
• 2–5 years in administrative support, accounting, payroll, HR, logistics, or office admin in manufacturing or food/agriculture.
• Proficient with MS Office; experience with ERP/payroll/inventory software is a plus.

Responsibilities

• Answer and direct calls with professional, accurate service.
• Perform data entry across multiple business systems and maintain documentation.
• Assist with employee scheduling, onboarding, and timecard reviews for hourly staff.
• Coordinate purchasing, invoicing, and budget tracking; assist with vendor payments.

Skills

Office administration

Data entry

Communication

Microsoft Office

ERP/payroll software

Education

High school diploma

Post-secondary studies in business admin (preferred)

Tools

Excel

ERP systems

Payroll software

Inventory software

Job description

Ivy & Karma, Inc. operates an oat milling facility and seeks an Administrative Coordinator to support the plant’s operations with office administration, data entry, payroll support, and supplier coordination.

The role collaborates with management on hiring, onboarding, budgeting, purchasing, and compliance, ensuring accurate records and efficient workflows in a fast-paced environment. On-site work with occasional cross-functional exposure is required.