Operations Coordinator

Lignetics, Inc.; Strong (ME); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Employee referral bonus program

2 weeks paid time off + 2 floating HOL

Medical, Dental, and Vision Insurance

Educational assistance

Life insurance and disability

401(k) with employer match

Heating pellet program

Lignetics SWAG and PPE

Job summary

Lignetics, Inc. is seeking an Operations Coordinator for a full-time role in Maine. The position runs 7 am to 3 pm and offers a wage of $20.00–$23.00 per hour plus a monthly bonus incentive. Pre-employment background check and drug screen are required.

The coordinator will handle AP invoicing, PO receipts, HR coordination, daily reporting, month-end close, shipping, and general administrative support. Experience with Sage and MS Office is a plus.

Qualifications

• High School degree required.
• Strong communication, both oral and written.
• Excellent organization and attention to detail.
• Ability to work in a team and manage through others.
• Ability to work under pressure and multi-task.
• Experience in manufacturing office and/or accounting preferred.
• Sage Software and MS applications a plus.

Responsibilities

• Code invoices and communicate with accounts payable.
• Scan picking slips to corporate shared folders.
• Receipt Non-Stock supplies.
• Receipt Raw material (Sawdust).
• Receipt Packaging Material.
• Coordinate onsite HR activities including onboarding and payroll support.
• Review daily production and packaging reports; update finished goods inventory.
• Support month end close procedures including physical inventory and AP invoice management.
• Print BOLs and reconcile; manage shipments in Sage.
• Provide daily updates to Plant Manager and on-site safety program.
• Handle postal mail and daily package distribution.

Skills

Communication

Organization

Detail-oriented

Teamwork

Multitasking

Pressure handling

Education

High School diploma

Tools

Sage Software

Microsoft Office

Job description

Job Type: Full time.

Shift Schedule: 7 am - 3 pm.

Salary: $20.00 - $23.00 + monthly bonus incentive.

Pre-employment background check and drug screen required.

Operations Coordinator Job Duties:

AP Invoice Management:

• Code invoices and communicate to the accounts payable department.
• Scan picking slips to Corporate shared folders.

Purchase Order Receipts:

• Receipt Non-Stock supplies.
• Receipt Raw material (Sawdust).
• Receipt Packaging Material.

Human Resources Coordination:

• Work with senior Human Resource staff on all initiatives including but not limited to: onsite HR support, new employee onboarding support, payroll support, time and attendance support, general HR recordkeeping, and onsite benefits coordination.

Daily Reporting:

• Review daily production and packaging reports, update finished goods inventory.

Month End Close:

• Support the finance department on all month end close procedures including but not limited to physical inventory and accounts payable Invoice management.

Shipping:

• Printing BOLs/Picking slips
• Reconciling BOLs and managing all outbound/inbound shipment functions in Sage.
• Communicating shipment activity with the accounts receivable department for purposes of invoicing.
• Signing trucks in and out of the plant for outgoing shipments.

Other Administrative Support:

• Provide support to the Plant Manager and onsite safety program.
• Update daily reports as assigned.
• Postal mail and daily package distribution.
• Other assigned duties.

Operations Coordinator Job Requirements:

• High School degree required.
• Above average skills in communication both oral and written.
• Above average skills in organization and attention to detail.
• Demonstrates ability to work as a teamwork and effectively manage through others.
• Demonstrates the ability to work under pressure and multi-task.
• Previous experience in manufacturing office and/or accounting preferred.
• Experience with Sage Software and Microsoft applications a plus.

Operations Coordinator Benefits:

• Employee referral bonus program.
• 2 weeks paid time off + 2 floating holidays.
• Medical, Dental, and Vision Insurance (FSA & HSA options).
• Educational assistance.
• Life insurance, short term & long-term disability.
• 401(k) with employer match & immediate vesting.
• Employee heating pellet program.
• Lignetics SWAG gear to include an annual pair of work boots & other PPE.