On-Site Administrative Coordinator — General Surgery Division

SIU Medicine; Springfield (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

SIU Medicine in Springfield, IL seeks an AdministrativeSupport Associate to provide comprehensive support to the Chair of the Division of General Surgery and other faculty. This on-site role handles scheduling, correspondence, travel vouchers, and records management while coordinating with multiple offices and staff.

Responsibilities include front-line contact with faculty, residents, students, patients, vendors, and hospital staff; preparing documents, managing mail, and assisting with

Qualifications

• High school diploma or equivalent.
• Two (2) years of work experience comparable to the third level of this series.
• Knowledge of administrative procedures and systems.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate scheduling of the Chair and faculty meetings, conferences, and seminars.
• Serve as initial contact between the Chair and faculty, residents, students, staff, vendors and patients.
• Answer calls professionally and route to appropriate offices as needed.
• Screen and prioritize daily mail and prepare correspondence.
• Prepare invoices, travel vouchers and purchase requisitions.
• Maintain and update faculty CVs and CME records.
• Coordinate Visiting Professor program and faculty recruitment efforts.

Skills

Administrative skills

Customer service

Written communication

Computer literacy

Decision making

Team coordination

Education

High school diploma or equivalent

Tools

Word processing

Data entry

Microsoft Office

Job description

SIU Medicine in Springfield, IL seeks an AdministrativeSupport Associate to provide comprehensive support to the Chair of the Division of General Surgery and other faculty. This on-site role handles scheduling, correspondence, travel vouchers, and records management while coordinating with multiple offices and staff.

Responsibilities include front-line contact with faculty, residents, students, patients, vendors, and hospital staff; preparing documents, managing mail, and assisting with