Project Detailing & Admin Coordinator

Talentify; Oshkosh (WI); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Disability insurance

Health Spending Account

Job summary

Aston Carter is seeking an Administrative Assistant for an onsite role in Oshkosh, WI. You will support estimating and project management by organizing project information, maintaining tracking tools, and ensuring accurate data entry across multiple systems.

This role focuses on detailing timelines from estimate to project phases and providing reliable administrative support to keep commercial construction projects running smoothly.

Responsibilities

• Provide estimators with clear and timely dates for detailing and handover to the PM team.
• Track sold projects in Detailing Timeline using Google Sheets and keep information current.
• Monitor projects from initiation through completion and update statuses.
• Set up new projects and perform data entry to establish accurate records.
• Review BI bid details to confirm completeness before transitioning to project phase.
• Transfer documents from estimate to project side and organize folders.
• Add bookmarks to plans/specs using PDF tools for easy navigation.
• Update Comsense with job/shipping information and ensure data consistency.
• Enter TO/FROM locations in plans to support logistics and project details.
• Learn and execute bulk/unbulk processes per procedures.
• Record meeting minutes and capture decisions and actions.
• Update detailing spreadsheets as directed by manager.
• Provide general admin support for project docs, setup, and coordination.
• Assist with construction administration tasks and support PMs/estimators.
• Collaborate with team with strong communication and positive interpersonal skills in project workflows.

Skills

Google Sheets

Excel

Data entry

Organizational skills

Communication

Job description

Aston Carter is seeking an Administrative Assistant for an onsite role in Oshkosh, WI. You will support estimating and project management by organizing project information, maintaining tracking tools, and ensuring accurate data entry across multiple systems.

This role focuses on detailing timelines from estimate to project phases and providing reliable administrative support to keep commercial construction projects running smoothly.