On-Site Administrative & Conference Support Specialist

MSCCN; Jacksonville (FL); On-site; USD 28,000 - 38,000; Full time

Job summary

Haskell is seeking a detail-oriented clerical professional to provide front desk, conference services, and mailroom support at our Jacksonville, FL location. The role includes greeting visitors, managing a multi-line switchboard, scheduling conferences, and backing up other staff as needed.

The ideal candidate has a high school diploma with 0–1 year of office experience, strong Microsoft Office skills, and excellent organizational and communication abilities.

Qualifications

• High school degree or equivalent with 0–1 year of office/clerical experience.
• Proficiency in Microsoft Office.
• Strong organizational and communication skills.
• Ability to hear and see (with or without correction).
• Willingness to work overtime as required and approved.
• Ability to sit for long periods.
• Ability to keep confidential information.
• Attention to detail and accuracy in numbers and written materials.
• Ability to work with various office equipment.

Responsibilities

• Provide clerical, secretarial, and receptionist support for the department and team.
• Front desk duties: greet visitors, screen calls, and direct inquiries.
• Operate a multi-line switchboard and manage calendars and room reservations.
• Support conference services including room setups and vendor coordination.
• Handle mailroom tasks: mail pickup/delivery, sorting, postage, and records.
• Provide backup assistance to departmental staff as needed.

Skills

Microsoft Office

Organizational skills

Communication skills

Hearing/vision ability

Overtime flexibility

Sitting for long periods

Confidential information handling

Detail orientation

Numerical accuracy

General office equipment operation

Education

High school degree or equivalent

Job description

Haskell is seeking a detail-oriented clerical professional to provide front desk, conference services, and mailroom support at our Jacksonville, FL location. The role includes greeting visitors, managing a multi-line switchboard, scheduling conferences, and backing up other staff as needed.

The ideal candidate has a high school diploma with 0–1 year of office experience, strong Microsoft Office skills, and excellent organizational and communication abilities.