On-Site Administrative Clerk — EHS & Ops Support

California Water Service Company; San Jose (CA); Presencial; USD 47.000 - 64.000; Jornada completa

Descripción de la vacante

California Water Service in San Jose is seeking an on-site Administrative Support Specialist to manage filing, mail, purchasing, and regulatory submittals. You will coordinate EHS/IT leadership projects and assist with SOPs while maintaining data integrity.

This role requires a high school diploma, strong MS Office skills, and the ability to work with various teams. The position emphasizes accuracy, service to internal customers, and safety compliance.

Formación

• Must have intermediate computer skills and be proficient with Microsoft Word, Excel, PowerPoint, SharePoint, CoPilot, and Outlook.
• Ability to generate reports and presentations.
• Effective communication with supervisor and colleagues.

Responsabilidades

• Create and manage electronic and paper files, including moving files to and from the storage area, scanning documents, and managing offsite storage records.
• Receive and distribute incoming mail, assemble correspondence for mailing or emailing, use e-sign and PDF applications.
• Collect and organize information for regulatory report submittals with oversight where needed.
• Prepare and update standard operating procedures for internal workflows.
• Create purchase requisitions, purchase orders, and change orders.
• Track PO balances and notify when running low, prepare expense reports for senior leadership.
• Coordinate departmental events and meetings, take minutes, and share action items.
• Support an EHS culture and participate in required training.
• Participate in continuous improvement projects.
• Perform other similar duties; on-site work only.

Conocimientos

Microsoft Office

Advanced Excel

Communication skills

Data entry

Time management

Team collaboration

Report generation

Educación

High School Diploma or equivalent

Herramientas

MS Office Suite

SharePoint

Descripción del empleo

California Water Service in San Jose is seeking an on-site Administrative Support Specialist to manage filing, mail, purchasing, and regulatory submittals. You will coordinate EHS/IT leadership projects and assist with SOPs while maintaining data integrity.

This role requires a high school diploma, strong MS Office skills, and the ability to work with various teams. The position emphasizes accuracy, service to internal customers, and safety compliance.