Administrative Operations Coordinator

Sutter Health; San Jose (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

Sutter Health is seeking an Administrative Support Specialist for a non-clinical unit in San Jose. The role focuses on routine and specialized clerical tasks, document management, and effective communication with staff and physicians.

You will help ensure privacy and regulatory compliance while supporting department operations. The position requires a HS Diploma/GED and about 1 year of relevant experience, with strong Microsoft Office and EPIC usage.

Qualifications

• HS Diploma or GED required.
• 1 year of recent relevant experience preferred.
• Strong written and verbal communication skills essential.

Responsibilities

• Provides routine administrative support by maintaining documents, files, and policies.
• Receives and screens calls, messages, mail and email communications, and visitors.
• Coordinates meetings including travel, lodging, and minutes.
• Manages calendars and departmental schedules; prepares for meetings and events.

Skills

Written communications

Verbal communications

Time management

Organization

Microsoft Office

EPIC

Data interpretation

Privacy & PHI

Team collaboration

Education

HS Diploma

Tools

Microsoft Office

EPIC

Job description

Sutter Health is seeking an Administrative Support Specialist for a non-clinical unit in San Jose. The role focuses on routine and specialized clerical tasks, document management, and effective communication with staff and physicians.

You will help ensure privacy and regulatory compliance while supporting department operations. The position requires a HS Diploma/GED and about 1 year of relevant experience, with strong Microsoft Office and EPIC usage.