Intermediate Clerk

California Water Service; United States; Presencial; USD 47.000 - 64.000; Jornada completa

Descripción de la vacante

California Water Service Group invites applications for an EHS Intermediate Clerk based in San Jose, CA. The role supports EHS and IT, handles filing, mail, reports, and SOP updates, with on-site work required. You will prepare purchase orders, track expenses, and coordinate events while maintaining strong internal communication.

The position emphasizes attention to detail, organizational skills, and the ability to work with minimal supervision in a team-oriented environment.

Formación

• Must have a high school diploma or equivalent.
• Intermediate computer skills including MS Office and databases.
• Ability to navigate spreadsheets and generate reports.
• Strong verbal and written communication with internal teams.
• Organizational skills to manage paper and electronic files.

Responsabilidades

• Create and manage electronic and paper files and organize storage.
• Receive and distribute mail; assemble and transmit materials; use e-sign and PDFs.
• Prepare SOPs for internal workflows with input from the team.
• Process purchase requisitions/POs and track balances for leadership.
• Plan events, take meeting minutes, and circulate summaries with actions.

Conocimientos

Effective communication

Organizational skills

Attention to detail

Work under minimal supervision

Time management

Educación

High school diploma or equivalent

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

CoPilot

Outlook

Descripción del empleo

California Water Service Job Description: California Water Service Group (Cal Water) invites you to build a meaningful career with the third largest publicly traded water utility in the United States. Guided by our mission to be the leading provider of water and wastewater services, we are dedicated to improving the quality of life for the customers, communities, and employees we serve. Our culture is grounded in core values—integrity, quality, service, value, health and safety, respect and collaboration, and corporate citizenship and is reflected in our recognition as a Top Workplace®, a Great Place to Work®, and a J.D. Power leader in customer satisfaction for multiple years. Join Cal Water and be part of a purpose driven organization where your work makes a lasting impact.

The Environment, Health and Safety (EHS) Intermediate Clerk is based at Customer Support Services in San Jose, California and reports to the Director of Environment, Health & Safety. This role supports both the EHS and Information Technology (IT) departments. This position is located in San Jose, CA.

Essential Functions: Create and manage electronic and paper files, including moving files to and from the storage area, scanning documents, and managing departmental offsite storage records. Receive and distribute incoming mail, assemble correspondence for mailing or emailing, receive and transmit materials, collate and assemble documents using e-sign, and PDF applications. Collect and organize information required for regulatory report submittals. May assist with preparation of some reports with the oversight of an EHS Program Manager. Prepare and keep up-to-date standard operating procedures for internal administrative workflow with input from internal team. Create purchase requisitions, purchase orders, and change orders. Request invoice payments, track purchase order balances, and notify the EHS Director when purchase order balances are running low. Prepare and submit expense reports on behalf of EHS and IT senior leadership. Plan and coordinate departmental events and meetings including logistics, meals, and hotel accommodations. Takes minutes during department meetings and sends out summaries including action items. Promote and support an EHS culture by attending and participating in all required EHS training programs, adhering to company policies, using personal protective equipment (PPE) as appropriate, reporting safety issues or concerns to management in a timely manner, and encouraging others to behave in the same manner. Participates in and supports the Company’s continuous improvement program and projects. Performs other similar duties as assigned. Performs work on site in assigned office location, no option for remote work.

MINIMUM QUALIFICATIONS: Must possess a high school diploma or equivalent. Required Knowledge, Skills, and Abilities: Must have intermediate computer skills with additional understanding of how to navigate through databases and spreadsheets and must know the features of Microsoft programs including: Word, Excel, PowerPoint, SharePoint, CoPilot, and Outlook. Must be able to effectively communicate with their supervisor, co-workers, and members of other departments. Has the ability to perform mathematic functions to calculate figures, amounts, and fractions. Able to read and comprehend simple instructions, short correspondence, memos, and the ability to write simple correspondence and to effectively present information in one-on-one and small group situations to managers, customers, and other employees is required. Able to generate reports, presentation slides, and general correspondence. Must have organizational skills to support filing paper and electronic files using established methods. Must be able to work with minimal supervision and determine methods and sequencing of work following generally accepted work practices and guidelines. Able to communicate clearly and succinctly to relay and receive information from various levels of the organization. The ability to handle and prioritize routine tasks simultaneously to meet business demands and attention to detail is required. Ability to understand and follow oral and/or written policies, procedures and instructions. The position also must work organically with all business stakeholder groups ensuring harmony, cohesion, and communication.

Salary range: Step 1 - $34.42 Step 2 - $35.49 (6 months) Step 3 - $36.88 (12 months) Step 4 - $46.25 (18 months)

The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity. California Water Service, Hawaii Water Service, New Mexico Water Service, Texas Water Service, and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class. The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES.

California Water Service Group invites you to pursue a career in the water industry with the third largest publicly traded water utility in the United States. Our mission is to be the leading provider of water and wastewater services. We’re committed to improving the quality of life for our customers, communities, stockholders, and employees. To achieve that, we align our hiring strategies with the company’s core values of integrity, service, value, health and safety, respect and collaboration, and corporate citizenship so that we can provide quality, service, and value to all of these groups. Our commitment to our employees is evident, as we have been named a Top Workplace in the Bay Area and designated as a Great Place to Work®, and Cal Water was ranked “Highest in Customer Satisfaction Among Water Utilities in the West” by J.D. Power in its inaugural water utility satisfaction study.