On-Site Administrative Assistant – Elder Care Team (FT/PT)

Lutheran Haven; Town of Florida (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health and dental plan

Paid time off

Eight holidays

Employer matched retirement

Optional health insurance

Optional life insurance

Job summary

Lutheran Haven is seeking an Administrative Assistant in Oviedo, FL, to serve as the first point of contact for Home Health services. The role greets residents and visitors, handles clerical duties, and supports day-to-day office operations with warmth and efficiency.

You will work independently to provide strong administrative support, maintain calendars, coordinate communications, and ensure confidential handling of information in a caring community environment.

Qualifications

• High school diploma or GED.
• Minimum 3 years of related experience.
• Experience with MS Word, Outlook, Excel, and PowerPoint.
• Strong communication and telephone manners.
• Ability to maintain confidentiality.
• Healthcare or hospitality front desk experience preferred.

Responsibilities

• Answer telephone, screen and route calls or forwards messages promptly.
• Greet visitors and assist them as required.
• Be responsive to needs of Lutheran Haven’s independent residents.
• Post, sort, and distribute internal mail; oversee mail distribution.
• Prepare daily announcements and update internal cable channel.
• Receive and input Home Health maintenance requests.
• Order office supplies, receive and distribute, with proper billing.
• Make copies and send faxes for residents.
• Coordinate calls to hospitals, nursing homes, and assisted living facilities for resident stay info.
• Coordinate phone voice broadcasting to residents and staff as needed.
• Maintain calendars for Home Health.
• Other duties as assigned.

Skills

Active listening

Attention to detail

Time management

Communication

Confidentiality

Telephone etiquette

Customer service

Education

High school diploma or GED

Tools

MS Word

Outlook

Excel

PowerPoint

Job description

Lutheran Haven is seeking an Administrative Assistant in Oviedo, FL, to serve as the first point of contact for Home Health services. The role greets residents and visitors, handles clerical duties, and supports day-to-day office operations with warmth and efficiency.

You will work independently to provide strong administrative support, maintain calendars, coordinate communications, and ensure confidential handling of information in a caring community environment.