Administrative Assistant

White Birch Communities; New Hampshire; On-site; USD 19,000 - 25,000; Full time

Job summary

White Birch Communities is seeking an Administrative Assistant – Assisted Living to join our team. This role is the first point of contact for residents, families, visitors, and staff, requiring a friendly, organized, and professional approach.

The position supports the Administrator and management, maintains files, handles admissions paperwork, and coordinates daily office tasks. Schedule is Monday–Friday, 8–4, with pay of $16/hour, in a supportive, senior-focused environment.

Qualifications

• Experience in admin or office work is preferred.
• Healthcare or assisted living experience is a plus, but not required.
• Strong communication and computer skills.
• Organized and detail-oriented in a busy environment.

Responsibilities

• Answer phones and greet residents, families, and visitors
• Provide administrative support to the Administrator and management team
• Maintain resident and employee files and records
• Prepare correspondence, forms, reports, and other documents
• Assist with admissions paperwork and general recordkeeping
• Handle filing, data entry, mail, and office supplies
• Communicate with families, healthcare providers, vendors, and staff
• Assist with other day-to-day office needs

Skills

Organized

Dependable

Communication

Multitasking

Teamwork

Confidentiality

Seniors care

Job description

Administrative Assistant – Assisted Living

We are looking for a friendly, dependable, and organized Administrative Assistant to join our assisted living team.

This position is often the first point of contact for our residents, families, visitors, and staff, so we’re looking for someone who is professional, welcoming, and enjoys working with people—especially seniors.

Responsibilities:

• Answer phones and greet residents, families, and visitors
• Provide administrative support to the Administrator and management team
• Maintain resident and employee files and records
• Prepare correspondence, forms, reports, and other documents
• Assist with admissions paperwork and general recordkeeping
• Handle filing, data entry, mail, and office supplies
• Communicate with families, healthcare providers, vendors, and staff
• Assist with other day-to-day office needs

We’re Looking For Someone Who:

• Is organized, dependable, and detail-oriented
• Has strong communication and computer skills
• Can multitask in a busy environment
• Maintains confidentiality and professionalism
• Works well as part of a team
• Genuinely enjoys working with seniors

Previous office or administrative experience is preferred. Healthcare or assisted living experience is a plus, but not required.

Schedule: Monday-Friday 8-4
Pay: $16/hour