On-Site Admin & Procurement Coordinator

IES Residential; Sugar Land (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive Pay

401K with Match

Paid Time Off

Life Insurance

Medical Coverage

Job summary

IES Residential is seeking an Administrative Coordinator in Sugar Land, TX to support daily office operations for Plumbing & HVAC functions. You will manage purchase orders, vendor records, and Excel trackers while coordinating with internal teams and external vendors.

This role requires strong organizational abilities and attention to detail. The position emphasizes accurate record-keeping, timely follow-ups, and professional communication across divisions.

Qualifications

• High school diploma or GED required.
• 2+ years of administrative, office coordination, purchasing, or accounts payable experience.

Responsibilities

• Enter and update purchase orders, invoices, and vendor information in Microsoft Dynamics 365 and follow up on discrepancies.
• Maintain vendor and subcontractor records, including W-9s, certificates of insurance, and licenses.
• Maintain recurring Excel reports and trackers using established templates.
• Track open items, due dates, and team follow-ups; send reminders for timely completion.
• Schedule meetings, coordinate calendars, and assist with travel and expense documentation.
• Organize and maintain contracts and correspondence in SharePoint.
• Respond to questions from division offices, vendors, and internal departments.

Skills

Organizational skills

Written and verbal communication

Multi-tasking

Time management

Bilingual English/Spanish

Microsoft Excel proficiency

ERP data entry

Education

High school diploma or GED

Tools

Microsoft Dynamics 365

SAP

JD Edwards

QuickBooks

Job description

IES Residential is seeking an Administrative Coordinator in Sugar Land, TX to support daily office operations for Plumbing & HVAC functions. You will manage purchase orders, vendor records, and Excel trackers while coordinating with internal teams and external vendors.

This role requires strong organizational abilities and attention to detail. The position emphasizes accurate record-keeping, timely follow-ups, and professional communication across divisions.