On-Site Admin Assistant, Engineering & Maintenance

Shriners Children’s Hospital; Portland (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

Shriners Children’s Hospital in Portland, OR is seeking a full-time Administrative Assistant to join the Engineering/Maintenance and General Services teams. The role supports as the first point of contact for service requests, manages calendars, and handles minute-taking and reporting.

Responsibilities include coordinating meetings, preparing correspondence, and maintaining confidential records while ensuring efficient office operations and supply management.

Qualifications

• 1 year Administrative Assistant/Clerical
• Proficiency with basic office software and strong organizational skills
• Excellent data entry and record-keeping ability

Responsibilities

• Update and coordinate calendars for the General Services Director
• Prepare and distribute written correspondence, reports, and minutes
• Assist with coordinating job descriptions, competencies, and performance evaluations
• Complete Safety/Risk Management and Emergency Management meeting minutes
• Maintain filing/record-keeping system and confidentiality
• Manage office supplies and non-stock requisitions for approval

Education

High School Diploma/GED

Tools

Microsoft Word

Excel

Access

PowerPoint

Job description

Shriners Children’s Hospital in Portland, OR is seeking a full-time Administrative Assistant to join the Engineering/Maintenance and General Services teams. The role supports as the first point of contact for service requests, manages calendars, and handles minute-taking and reporting.

Responsibilities include coordinating meetings, preparing correspondence, and maintaining confidential records while ensuring efficient office operations and supply management.