Administrative Assistant, Engineering & Maintenance

Shriners Children's; Portland (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

Shriners Children’s in Portland, OR seeks a full-time Administrative Assistant to serve as the first point of contact for service requests across multiple departments and to manage the hospital switchboard and security monitoring. You will support the Director of General Services, maintain calendars, prepare reports, and ensure accurate minutes for key committees.

The role requires basic clerical experience, BLS, and strong computer skills with MS Word, Excel, Access and PowerPoint.

Qualifications

• 1 year Administrative Assistant/Clerical
• Basic Life Support (BLS)
• High School Diploma/GED
• 2 years Computer knowledge
• Knowledge of Microsoft Word, Excel, Access and Power Point

Responsibilities

• Updates and coordinates calendar and assists the Director of General Services with day-to-day activities.
• Prepares and distributes written correspondence, Board reports, monthly reports, meeting minutes, etc.
• Assists with the coordination, review, and update of all General Services group job descriptions, competencies and performance evaluations.
• Completes Safety/Risk Management Committee and Emergency Management Committee meeting minutes in an accurate and timely manner.
• Maintains filing/record-keeping system, able to retrieve information quickly.
• Maintains confidentiality of patients, families, and personnel
• Maintains office supplies and submits non stock requisitions for approval.

Skills

Administrative Assistant/Clerical

Education

High School Diploma/GED

Tools

Microsoft Word

Excel

Access

PowerPoint

Job description

Shriners Children’s in Portland, OR seeks a full-time Administrative Assistant to serve as the first point of contact for service requests across multiple departments and to manage the hospital switchboard and security monitoring. You will support the Director of General Services, maintain calendars, prepare reports, and ensure accurate minutes for key committees.

The role requires basic clerical experience, BLS, and strong computer skills with MS Word, Excel, Access and PowerPoint.