Administrative Assistant-Engineering/Maintenance

Shriners Children's; Portland (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

Shriners Children’s in Portland, OR seeks a full-time Administrative Assistant to serve as the first point of contact for service requests across multiple departments and to manage the hospital switchboard and security monitoring. You will support the Director of General Services, maintain calendars, prepare reports, and ensure accurate minutes for key committees.

The role requires basic clerical experience, BLS, and strong computer skills with MS Word, Excel, Access and PowerPoint.

Qualifications

• 1 year Administrative Assistant/Clerical
• Basic Life Support (BLS)
• High School Diploma/GED
• 2 years Computer knowledge
• Knowledge of Microsoft Word, Excel, Access and Power Point

Responsibilities

• Updates and coordinates calendar and assists the Director of General Services with day-to-day activities.
• Prepares and distributes written correspondence, Board reports, monthly reports, meeting minutes, etc.
• Assists with the coordination, review, and update of all General Services group job descriptions, competencies and performance evaluations.
• Completes Safety/Risk Management Committee and Emergency Management Committee meeting minutes in an accurate and timely manner.
• Maintains filing/record-keeping system, able to retrieve information quickly.
• Maintains confidentiality of patients, families, and personnel
• Maintains office supplies and submits non stock requisitions for approval.

Skills

Administrative Assistant/Clerical

Education

High School Diploma/GED

Tools

Microsoft Word

Excel

Access

PowerPoint

Job description

Company OverviewShriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.CURRENT EMPLOYEES: Please log into Workday Click Here to apply internally through the \"Jobs Hub\"Job DescriptionFunctions as first point-of-contact for service requests for Computer Services, Engineering/Maintenance, Environmental Services, and Risk Management/Security. Logs and generates work requests to the appropriate department(s). Collects data and generates reports; coordinates meetings; records, transcribes, and distributes meeting minutes. Performs various reception and clerical/secretarial duties. Responsible for hospital switchboard, answering and routing incoming calls and requests. Monitors security cameras, verifies and allows access to hospital building and garage. Shriners Portland is looking for a full-time Administrative Assistant to join the team!Key Responsibilities:Updates and coordinates calendar and assists the Director of General Services with day-to-day activities.Prepares and distributes written correspondence, Board reports, monthly reports, meeting minutes, etc.Assists with the coordination, review, and update of all General Services group job descriptions, competencies and performance evaluations.Completes Safety/Risk Management Committee and Emergency Management Committee meeting minutes in an accurate and timely manner.Maintains filing/record-keeping system, able to retrieve information quickly.Maintains confidentiality of patients, families, and personnelMaintains office supplies and submits non stock requisitions for approval.Required Qualifications:1 year Administrative Assistant/ClericalBasic Life Support (BLS)Preferred Qualifications:High School Diploma/GED2 years Computer knowledgeKnowledge of Microsoft Word, Excel, Access and Power PointCompensation is determined based on years of relevant experience and departmental equity.