On-Site Accounting Clerk - Payroll & AP

Stanbridge University; Irvine (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

Stanbridge University in Irvine, CA seeks an Accounting Clerk to support daily accounting operations, including payroll, AP, PO processing, and general ledger entries. The role requires accuracy, confidentiality, and strong Excel/QuickBooks proficiency.

You will maintain financial records, assist with budgeting, prepare reports, and collaborate with vendors and university departments to resolve discrepancies in a fast-paced environment.

Qualifications

• Minimum of two (2) years of general accounting experience.
• Associate degree in accounting, finance, business administration, or a related field preferred.
• Strong working knowledge of accounting principles and general accounting processes.
• Demonstrated experience with accounts payable and financial transaction processing.
• Payroll processing experience strongly preferred.
• Proficiency with QuickBooks Desktop required.
• Strong proficiency with Microsoft Excel, including PivotTables, lookup functions, formulas, and financial data management.
• Proficiency with Microsoft Word and other standard business applications.
• Strong numerical aptitude and attention to detail.
• Strong organizational and time-management skills with the ability to manage multiple priorities.

Responsibilities

• Process bi-monthly payroll accurately and in accordance with deadlines.
• Perform accounts payable functions, including reviewing, processing, and recording invoices.
• Maintain and support the University's purchase order processing system.
• Process and record financial transactions, including AP, AR, and GL entries.
• Reconcile bank statements, accounts, and financial records and investigate discrepancies.
• Assist with the preparation of financial reports such as balance sheets and income statements.
• Maintain accurate, complete, and well-organized financial records and documentation.
• Assist with budgeting and forecasting activities as directed.
• Utilize QuickBooks Desktop and other financial systems to enter and report data.
• Utilize Excel for data organization and reconciliation.
• Communicate with vendors, employees, and departments to resolve discrepancies.
• Assist with audit preparation and compliance documentation.
• Protect confidential and sensitive financial information.
• Provide accounting support to the Accounting Department and other university departments.

Skills

Numerical aptitude

Organizational skills

Time-management

Communication skills

Education

Associate degree

Tools

QuickBooks Desktop

Microsoft Excel

Microsoft Word

Job description

Stanbridge University in Irvine, CA seeks an Accounting Clerk to support daily accounting operations, including payroll, AP, PO processing, and general ledger entries. The role requires accuracy, confidentiality, and strong Excel/QuickBooks proficiency.

You will maintain financial records, assist with budgeting, prepare reports, and collaborate with vendors and university departments to resolve discrepancies in a fast-paced environment.