On-Campus Registrar Office Administrative Associate

Mount Saint Mary College; Northern (KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Mount Saint Mary College in Newburgh, NY seeks an Administrative Assistant for the Office of the Registrar. This on-campus, full-time role supports daily operations and provides front-line service to students and staff.

The position requires strong organizational and communication skills, familiarity with registration workflows, and proficiency in MS Office (Outlook and Excel). Experience in higher education is preferred.

Qualifications

• Two years of office experience preferred.
• HS Diploma or equivalent.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office Suite, especially Outlook and Excel.
• Some experience in a higher education setting.

Responsibilities

• Support the day-to-day operations of the Registrar's Office.
• Provide administrative support including registration, add/drop, enrollment verification, transcripts.
• Serve as front-line contact for students, faculty, staff, parents, alumni.
• Respond to inquiries in person, by telephone, email, and other platforms.
• Maintain professional, courteous, and timely communication.
• Maintain/confidentiality of student information per FERPA and policies.
• Assist with filing and organization of Registrar-related documents.
• Process invoices and purchase requisitions, expense vouchers, and other financial documents.

Skills

Prioritization

Organization

Independent work

Quantitative skills

Education

HS Diploma or equivalent

Tools

MS Office

Outlook

Excel

Job description

Mount Saint Mary College in Newburgh, NY seeks an Administrative Assistant for the Office of the Registrar. This on-campus, full-time role supports daily operations and provides front-line service to students and staff.

The position requires strong organizational and communication skills, familiarity with registration workflows, and proficiency in MS Office (Outlook and Excel). Experience in higher education is preferred.