Administrative Assistant, Office of Registrar

Mount Saint Mary College; Northern (KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Mount Saint Mary College in Newburgh, NY seeks an Administrative Assistant for the Office of the Registrar. This on-campus, full-time role supports daily operations and provides front-line service to students and staff.

The position requires strong organizational and communication skills, familiarity with registration workflows, and proficiency in MS Office (Outlook and Excel). Experience in higher education is preferred.

Qualifications

• Two years of office experience preferred.
• HS Diploma or equivalent.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office Suite, especially Outlook and Excel.
• Some experience in a higher education setting.

Responsibilities

• Support the day-to-day operations of the Registrar's Office.
• Provide administrative support including registration, add/drop, enrollment verification, transcripts.
• Serve as front-line contact for students, faculty, staff, parents, alumni.
• Respond to inquiries in person, by telephone, email, and other platforms.
• Maintain professional, courteous, and timely communication.
• Maintain/confidentiality of student information per FERPA and policies.
• Assist with filing and organization of Registrar-related documents.
• Process invoices and purchase requisitions, expense vouchers, and other financial documents.

Skills

Prioritization

Organization

Independent work

Quantitative skills

Education

HS Diploma or equivalent

Tools

MS Office

Outlook

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant, Office of Registrar

Regular Full-Time Newburgh, NY, US

6 days ago Requisition ID: 1816

Job Title: Administrative Assistant, Office of Registrar

Reports To: Registrar

Status: Non-Exempt, Full Time

Location: On Campus

Summary/Objective

This position supports the work and personnel of the Registrar's Office collaborating with multiple personnel across campus.

Essential Functions

• Support the day-to-day operations of the Registrar's Office.
• Provide administrative support to the Registrar and Registrar's Office staff including registration, add/drop, withdrawal, enrollment verification, transcript processing, commencement, grading, and other academic cycle activities.
• Serve as front-line contact for students, faculty, staff, parents, alumni, and other external personnel.
• Respond to inquiries received in person, by telephone, email, and other communication platforms.
• Maintain professional, courteous, and timely communication with all personnel.
• Provide general information regarding Registrar's Office policies, procedures, academic records, registration, enrollment, and related services.
• Direct complex or specialized inquiries to the appropriate Registrar's Office staff member or campus department.
• Maintain and order office supplies and materials.
• Assist with the receipt, organization, processing, and filing of student records and Registrar-related documentation.
• Ensure that documents and records are accurately filed and readily accessible to authorized personnel.
• Assist with periodic review and organization of departmental records.
• Maintain confidentiality of student information and records in accordance with FERPA and institutional policies.
• Assist with the preparation and distribution of forms, communication, and materials related to academic and registration processes.
• Support the processing and tracking of requests received by the Registrar's Office.
• Process invoices and purchase requisitions, expense vouchers, requests for payment, and other financial documentation in accordance with institutional procedures.
• Track departmental purchases and maintain related records as assigned.
• Other duties as assigned.

Skills/Abilities

• Ability to set priorities and manage multiple projects (in addition to being flexible and able to produce with a quick turnaround)
• High degree of organizational skills, attention to detail, and problem-solving ability
• Capacity to work independently, with minimal supervision, and as a team member
• Aptitude for working with quantitative information

Supervisory Responsibilities

This position has no supervisory responsibilities or direct reports.

Required Education and Experience

• Two years of experience in office setting preferred.
• HS Diploma or equivalent.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office Suite specifically Outlook and Excel.
• Some experience in a higher education setting.

Work Authorization/Security Clearance Requirements

Must be authorized to work in the United States. MSMC does not sponsor employment visas at this time.

EEO Statement

Mount Saint Mary College is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. We actively encourage applications from individuals of all backgrounds, experiences, and perspectives.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Medical
• Vision
• 403(b) Retirement Plan (Pre-Tax & Roth Options)
• 403(b) Employer Match
• Generous Paid Time Off
• Paid Holidays
• EAP
• Voluntary Life
• Voluntary AD&D
• Voluntary Hospital Insurance
• Voluntary Critical Illness Insurance
• Flexible Spending Accounts - Health, Dependent Care