On-Campus Operations Assistant (Temporary)

PeopleAdmin, Inc.; Irvine (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

Chapman University’s Musco Center is seeking an Operations Assistant for a part-time, temporary assignment on campus. The role involves administrative and on-site support, with duties ranging from data entry to coordinating tasks with campus partners.

The position requires strong organizational and communication skills, the ability to work independently, and a commitment to safety and equity in performing daily activities.

Qualifications

• A minimum of related experience to provide administrative support to professional staff.
• Ability to complete duties timely; seek clarification when needed.
• Highly organized with ability to follow and execute instructions.
• Capable of handling interruptions and fluctuating workloads.
• Proficient with Adobe Acrobat and Microsoft Office; comfortable with proprietary software.
• Strong written and oral communication for business correspondence and reports.
• Ability to interact professionally with a diverse university community.
• Commitment to confidentiality and teamwork.

Responsibilities

• Provide research, presentation, and meeting prep support for projects.
• Assist with invoice payments, supplier registration, P-Card reconciliation, and PO requests.
• Support Musco Center staff on projects and tasks.
• Receive and direct faculty or staff requests, then submit campus work orders.

Skills

Administrative support

Organization

Time management

Communication (written)

Communication (oral)

Customer service

Teamwork

Confidentiality

Independence

Problem solving

Education

None specified

Tools

Adobe Acrobat

Microsoft Office Suite

Artifax

WhentoWork

Job description

Chapman University’s Musco Center is seeking an Operations Assistant for a part-time, temporary assignment on campus. The role involves administrative and on-site support, with duties ranging from data entry to coordinating tasks with campus partners.

The position requires strong organizational and communication skills, the ability to work independently, and a commitment to safety and equity in performing daily activities.