Administrative Coordinator, SAS, Chemistry

University of Pennsylvania; Pennsylvania; On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Wellness and Work-life Resources

Flexible Work Hours

Job summary

The University of Pennsylvania in Philadelphia, PA, seeks an Administrative Coordinator for SAS, Chemistry to provide high-level administrative support to senior faculty. You will compose correspondence, assist with course materials and journal articles, and maintain research group files.

Responsibilities include calendars, travel planning, graduate/postdoc recordkeeping, grant proposals, reimbursements, and coordination with leadership on letters, events, and purchasing.

Qualifications

• Strong written and verbal communication skills and excellent organizational abilities.
• Candidate should manage multiple tasks and meet deadlines; strong initiative and teamwork are essential.

Responsibilities

• Provide high-level administrative support to senior Chemistry faculty.
• Compose correspondence, assist with course materials and journal articles, and maintain research group files.
• Maintain calendars and travel arrangements; coordinate appointments.
• Assist in recordkeeping for graduate students and post-doctoral researchers and track research effort.
• Prepare grant proposals, submit travel reimbursements, and process requisitions.
• Support departmental leadership, draft appointment letters, and assist with programming, events, purchasing, and advertising.

Skills

Communication skills

Organizational skills

Multitasking

Initiative

Independent work

Teamwork

Computer proficiency

Education

High School Diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Administrative Coordinator, SAS, Chemistry

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, andrecreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Posted Job Title

Administrative Coordinator, SAS, Chemistry

Job Profile Title

Administrative Coordinator

Job Description Summary

The Administrative Coordinator will provide high-leveladministrative support to multiple highly active senior faculty inthe Department of Chemistry. The successful candidate for thisposition will perform varied administrative and clerical duties tosupport Chemistry faculty (i.e, compose correspondence, assist withpreparation of course materials and technical journal articles, andmaintenance of research group files). The AdministrativeCoordinator will assist in the general recordkeeping of graduatestudent and post-doctoral researcher appointments and researcheffort tracking as needed. Successful candidate will maintaincalendars, plan and organize travel arrangements and appointments,assist in preparation of research grant proposals; submit travelreimbursements, and process requisitions. Additionalresponsibilities for this position will include administrativesupport for departmental leadership and other key stakeholders,composition of appointment letters, and assist with programming andevent planning, purchasing, and advertising.

Job Description

The Chemistry Department at the University of Pennsylvania wasfounded in 1874, and since then has grown to be an internationallyrenowned center of molecular research. The Department has beenassociated with seven Nobel Laureates, and at least eighteenmembers of the National Academy of Sciences. Within the department,the traditional sub-fields of biochemistry, organic, inorganic, andphysical chemistry serve as a framework from which collaborative,interdisciplinary research is launched. It currently numbers 31full-time faculty and 6 adjunct or associated faculty, all of whomare active researchers. It has a graduate student and postdoctoralpopulation of more than 200, each of whom is engaged in research,and is responsible for two undergraduate majors - Chemistry andBiochemistry.

Job Responsibilities

The Administrative Coordinator will provide high-leveladministrative support to multiple highly active senior faculty inthe Department of Chemistry. The successful candidate for thisposition will perform varied administrative and clerical duties tosupport Chemistry faculty (i.e, compose correspondence, assist withpreparation of course materials and technical journal articles, andmaintenance of research group files). The AdministrativeCoordinator will assist in the general recordkeeping of graduatestudent and post-doctoral researcher appointments and researcheffort tracking as needed. Successful candidate will maintaincalendars, plan and organize travel arrangements and appointments,assist in preparation of research grant proposals; submit travelreimbursements, and process requisitions. Additionalresponsibilities for this position will include administrativesupport for departmental leadership and other key stakeholders,composition of appointment letters, and assist with programming andevent planning, purchasing, and advertising.

Qualifications

A High School Degree and 5-7 years of experience, or equivalentcombination of education and experience, is required. Bachelor'sdegree is preferred. Strong written and verbal communication skillsas well as excellent organizational skills are required. Theability to manage multiple tasks and meet demanding deadlines isrequired. Strong initiative and ability to work independently aswell as with a team are essential. Computer proficiencyessential.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$21.52 - $29.00 Hourly Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.
• Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.
• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.
• Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.
• Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state, or local law.