Department Operations Lead - English & Philosophy

Drexel University; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Drexel University in Philadelphia seeks an organized Department Administrator for English & Philosophy to manage financial, purchasing, and HR processes within the department. The role reports to the Department Head and collaborates with the Dean's Office to optimize operations and compliance.

Responsibilities include overseeing all purchasing, hiring paperwork, and budget reporting, while ensuring accurate records, space management, and event coordination for teaching and research activities.

Qualifications

• Bachelor's degree or equivalent required.
• 5+ years of experience in higher education, budget management, or customer service.
• Strong interpersonal and communication skills.
• Advanced Excel and Microsoft Office proficiency.
• Ability to work independently and in a team.

Responsibilities

• Manage all departmental purchasing and monthly reconciliation of purchasing card statements.
• Oversee hiring processes and personnel documentation for department staff and students.
• Prepare annual budget reports, business activity reports, and expense tracking for the department.
• Serve as primary budget/administrative contact for the Office of the Dean (CoAS).
• Coordinate with multiple Drexel offices (Procurement, HR, Payroll, etc.) to support operations.
• Supervise support staff, conduct staff meetings, and manage space and events as needed.
• Maintain departmental records and support faculty life-cycle processes and course-related workflows.

Skills

Bachelor's Degree

Budget management

Customer service

Excel

Communication skills

Independent work

Education

Bachelor's degree or equivalent

Job description

Drexel University in Philadelphia seeks an organized Department Administrator for English & Philosophy to manage financial, purchasing, and HR processes within the department. The role reports to the Department Head and collaborates with the Dean's Office to optimize operations and compliance.

Responsibilities include overseeing all purchasing, hiring paperwork, and budget reporting, while ensuring accurate records, space management, and event coordination for teaching and research activities.