On-Campus Administrative Assistant

El Paso Community College; El Paso (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

El Paso Community College is seeking a clerical assistant to provide routine administrative support on campus. The role includes data entry, drafting routine correspondence, greeting visitors, and handling phone inquiries.

Responsibilities also cover filing, ordering supplies, organizing meetings, preparing travel arrangements, and recording minutes. Strong MS Office and communication skills, plus confidentiality, are required.

Qualifications

• Associate's Degree and one year of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
• A transcript reflecting the required education must be submitted for consideration and reflect completed coursework and degrees conferred.
• Experience with Microsoft Office Suite.
• Effective customer service and telephone etiquette skills.
• Effective oral and written communication skills.
• Must maintain confidentiality of work related information and materials.
• Must establish and maintain effective working relationships.
• Knowledge of document imaging technology.

Responsibilities

• Provide routine clerical support services and routine administrative support. In‑person work on campus is an essential function of this position.
• Perform routine administrative support duties to include composing and typing routine correspondence. Enter data into computer. Prepare statements, memos, charts, or other documents.
• Greet visitors, respond or refer questions, answer and screen telephone calls. Conduct routine research and type routine statistical reports.
• Organize and maintain a filing system and file correspondence and other records. Order and maintain supplies and arrange for equipment maintenance.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes. Arrange and coordinate travel schedules and reservations.
• Perform other duties as assigned.

Education

Associate's Degree + 1 year related experience

Tools

Microsoft Office Suite

Job description

El Paso Community College is seeking a clerical assistant to provide routine administrative support on campus. The role includes data entry, drafting routine correspondence, greeting visitors, and handling phone inquiries.

Responsibilities also cover filing, ordering supplies, organizing meetings, preparing travel arrangements, and recording minutes. Strong MS Office and communication skills, plus confidentiality, are required.