El Paso Academic Office Coordinator

The University of Texas at El Paso; El Paso (TX); On-site; USD 30,888 - 37,752; Part time

Benefits offered by this job

Medical, Prescription, Life Insurance

Retirement Programs

Paid Vacation & Sick Leave

Paid Holidays

Employee Discounts & Perks

Employee Education Assistance

Job summary

The University of Texas at El Paso invites applications for a part-time Administrative Assistant in the Department of English. The position is on-site in El Paso, TX, working 20 hours per week with standard weekday hours and some flexibility in evenings or weekends.

Salary is $34,320 annually and benefits are available. Under supervision, you will provide clerical and administrative support, manage calendars and files, prepare reports, handle correspondence, coordinate meetings and travel, and

Qualifications

• Education: High school diploma or GED.
• Experience: Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.
• Front office experience in higher education is preferred.
• Direct administrative support to departmental leadership experience is preferred.
• Proficiency with Microsoft Office applications, databases, spreadsheets, and university administrative systems.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.

Responsibilities

• Provides administrative support to an individual, team, department or group in an organization.
• Prepares and distributes reports or other communications on a regular schedule.
• Maintains files, databases, and archives of relevant records.
• Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• Prepares memorandums, disciplinary reports, hiring requests, and purchase requisitions; and gets necessary document approvals; composes, prepares, and proofs confidential correspondence, reports, and other complex documents; files correspondence and other records.
• Manages calendars and independently schedules appointments.
• Acts as a liaison for management by effectively interacting with faculty and campus personnel.
• May process personnel action paperwork in conjunction with established organizational policies and procedures.
• Ensures a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records.
• Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements.
• Tracks work orders and inputs employment data; tracks and ensures employment evaluations satisfy deadlines.
• Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; assists with budget preparation; creates and maintains database and spreadsheet files.
• Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
• Oversees temporary and hourly employees or other administrative staff and assigns duties; prepares timecards for payroll runs.
• Maintains a high degree of confidentiality on all sensitive information this position is privy to.
• Greets and assists visitors.
• Complies with all State and University policies.
• Other duties may be assigned.

Skills

Front office experience

Liaison with faculty and staff

Confidentiality

Microsoft Office

Education

High school diploma or GED

Tools

PeopleSoft

Job description

The University of Texas at El Paso invites applications for a part-time Administrative Assistant in the Department of English. The position is on-site in El Paso, TX, working 20 hours per week with standard weekday hours and some flexibility in evenings or weekends.

Salary is $34,320 annually and benefits are available. Under supervision, you will provide clerical and administrative support, manage calendars and files, prepare reports, handle correspondence, coordinate meetings and travel, and