On-Call Office Services Specialist | Mail & Reception Support

SPS North America; Seattle (WA); On-site; USD 26,000 - 37,000; Part time

Benefits offered by this job

Career Growth

Learning & Development

We Recognize Talent

Paid Time Off

Bonuses

Benefit Offerings

Job summary

SPS North America is seeking a Field Service Representative/Office Services Specialist (On Call) to provide exceptional office and mail services across client sites. This temporary, floating role supports reception, facilities, shipping/receiving, and copy/print tasks, with assignments to client home offices and sites on short notice.

The position emphasizes flexibility, 5-star customer service, and professional conduct, reporting to the Client Services Supervisor/Manager or HR.

Qualifications

• High School Diploma (or equivalent) required.
• 6+ months prior work experience preferred.
• Ability to work assigned work hours determined by the manager.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem-solving.
• Superb written and verbal communication skills.
• Current knowledge or ability to learn computer-based systems required for functions of position.
• Required to maintain an overall professional appearance and attitude.
• Adhere to all policies and procedures required.

Responsibilities

• Provides 5-star customer service to all employees (in all forms of communication).
• Answers all calls and provides an exceptional customer service experience for all incoming/outgoing visitors.
• Assists with light facilities duties as needed, such as but not limited to assisting customers in opening troubleshooting tickets, helping order supplies, stock kitchens/service areas with supplies.
• Receives inbound mail/packages and sorts incoming mail and inputs into chain of custody software package.
• Manages outgoing mail/package transactions.
• Performs duties associated with shipping and receiving of materials.
• Notifies employees upon receipt of inbound deliveries.
• Distributes mail/packages to company personnel.
• Assists with office moves.
• Assists with copy/print orders and/or monitoring the copy/print equipment for satisfactory functionality.
• May be asked to help set up/ take down conference rooms for meetings/events.
• Proactively seeks out additional work during downtime.
• Builds professional relationships with customers and other teams.
• Maintains professionalism and composure when interacting with all employees.
• Trains back-up and providing guidance on policies and procedures.
• Determines what additional support is needed when handling sensitive inquiries.
• Provides exceptional customer service to client.
• Provides reception or concierge (front of office) coverage as needed.
• Strong verbal and written communication skills.
• Ability to handle multiple tasks simultaneously.
• Good organizational skills.
• Working knowledge of MFD equipment.
• Requires knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions.
• Possesses the ability to work independently and is capable of completing projects.
• Ability to determine the correct method and packing material as well as validate packing slips for the accuracy of incoming and outgoing materials.
• Ability to work flexible schedule and hours.

Skills

Customer service

Communication

Multitasking

Organization

Problem solving

Computer basics

Education

High School Diploma

6+ months experience preferred

Tools

Chain of custody software

Copy/print equipment operation

Job description

SPS North America is seeking a Field Service Representative/Office Services Specialist (On Call) to provide exceptional office and mail services across client sites. This temporary, floating role supports reception, facilities, shipping/receiving, and copy/print tasks, with assignments to client home offices and sites on short notice.

The position emphasizes flexibility, 5-star customer service, and professional conduct, reporting to the Client Services Supervisor/Manager or HR.