On-Call, Mailroom Courier/Distributor/Central Receiving Support

Phillips Exeter Academy; Brentwood (NH); On-site; USD 29,000 - 32,000; Part time

Job summary

Phillips Exeter Academy is seeking a Mailroom Courier/Distributor/Central Receiving Support to deliver high quality mail services across the campus. You will sort, route, and distribute mail, operate the Postage Meter and Notifii Track system, handle postage sales, and assist with deliveries and pickups on the courier route.

This on‑call, part‑time position is essential personnel, requiring a valid driver’s license, ability to lift up to 50 lbs, and flexibility for some Saturdays or holidays.

Qualifications

• High school diploma or GED required; some college helpful.
• Experience with mailroom or campus operations preferred.
• Knowledge of accounting practices and computer software preferred.

Responsibilities

• Sort, screen, and route all incoming, outgoing, and interoffice mail and packages received a.
• Receive, document, and distribute mail and packages to students, faculty, and staff.
• Operate Postage Meter and Notifii Track Managementsystem.
• Process and control sale of postage with cash and charge transactions and maintain cash drawers.
• Provide mailroom customer service at the window, including sales and inquiries.
• Re-address undeliverable mail and forward to USPS as needed.
• Maintain mailroom vehicle appearance and upkeep, and operate the academy mail van.
• Perform deliveries and pickups on scheduled courier routes.
• Assemble mail and packages for distribution and obtain delivery receipts.
• Assist with loading/unloading and inventory management and keep records.
• Notify departments of receipt of non-stock items and deliver accordingly.
• Store inventory properly and keep warehouse clean and organized.
• Communicate receipt of packages to recipients and complete work orders.
• Other duties as assigned.

Skills

Customer service

Interpersonal skills

Communication

Multitasking

Education

High school diploma or GED

Some college experience

Tools

Postage Meter

Notifii Track

MS Office

Inventory system

Job description

Title: Mailroom Courier/Distributor/Central ReceivingSupport

Reports To: Mailroom Supervisor

Schedule: On-Call.

Schedule may vary according to departmental and Academy needs and may include some Saturdays and holidays. This position is considered Essential Personnel*, flexibility is required. Not to exceed 999 hours annually.

Wage: $21.75 - $22.10

Employment Details

• BiWkly (Hourly)
• On-Call
• Part-Time/ <999 hours
• 52 weeks
• Staff
• Facilities Management
• On-Campus

Position Purpose

Provides high quality, customer oriented mail services by sorting, forwarding, and distributing mail and packages from the Academy mailroom and Central Receiving Warehouse to locations throughout the campus. This position also acts as a liaison between the Academy and the U.S. Post Office.

Job Responsibilities

• Sorts, screens, and routes all incoming, outgoing, and interoffice mail and packages received a.
• Receives, documents, and distributes mail and packages to students, faculty, and office personnel.
• Operates machines, Postage Meter, Notifii Track Managementsystem.
• Processes and controls the sale of postage to the Academy community, including cash and charge transactions and maintaining cash drawers
• Provides customer service at the mailroom window including sales, distributing packages and answering inquiries.
• Re-addresses undeliverable mail bearing insufficient or incorrect addresses, forwards undeliverable mail to U.S. Post Office.
• Keeps the mailroom delivery vehicle neat and orderly in appearance at all times and keeps maintenance records as needed.
• Operates the academy mail van including pick up and return of vehicle to Academy garage.
• Performs deliveries and pick-ups on scheduled courier route as required.
• Assembles mail and packages at the Academy Mailroom and Central Receiving Warehouse for distribution on the mail route.
• Picks up and delivers mail packages to central locations in designated Academy buildings, hand delivers special mail to offices as directed, and obtains signatures for delivery receipts.
• Performs duties such as bagging mail, batching, moving heavy cartons, and loading/unloading trucks.
• Maintains the integrity of online inventory management system by updating inventory ordering levels and completing material receipts and issuances. Receives and unloads all incoming orders, checks for inappropriate handling of goods, and authorizes Bill of Lading.
• Verifies stock items against purchase orders and places into appropriate inventory location.
• Notifies Academy departments of receipt of all non-stock items, arranges and delivers items.
• Stores all inventory items in proper locations and maintains a clean and orderly warehouse, corridor, and loading dock.
• Communicates receipt of packages to recipients and completes work order(s) for delivery(s).
• Other duties as assigned.

Knowledge, Skills and Competencies

• Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
• Strong interpersonal skills with ability to develop and maintain collegial relationships.
• Excellent communication (written and verbal) skills.
• Demonstrated ability to work with students by building trust and credibility.
• Excellent analytical and problem solving skills as well as a strong customer focus.
• A strict adherence to confidential policies is required.
• Ability to work independently and handle multiple priorities and deadlines simultaneously.
• Proficient in MS Office, and ability to work with internal systems/applications.
• Willingness and ability to learn additional applications as needed.
• High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
• Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.

Direct/Indirect Reports

None.

Position Requirements

Education

• High school diploma or GED is required.
• Some college experience is helpful.

Experience

• Previous experience in a mailroom preferred but not necessary.
• Knowledge of accounting practices and computer software is preferred.
• Valid driver's license and good driving record are required.
• Experience working with adolescents in an educational setting is preferred.

Physical Requirements

1. Must be able to remain on their feet for extended periods of time, go up and down flights of steps, as well as stoop, kneel, crouch, and lift.
2. Ability to lift and transport up to 50lbs without assistance.

Additional Requirements

1. Successfully complete a criminal background check (reviewed every 5 years).
2. Clean Driving record (reviewed annually).
3. *Essential personnel are required to report to or remain at work if instructed directly by designated personnel during emergency events or inclement weather.