Oil & Gas Executive Assistant — Calendar, Events & Office Ops

AKHIRE INC; Anchorage (AK); On-site; USD 28,000 - 48,000; Full time

Job summary

AKHIREis in Anchorage, AK seeks an Executive Assistant to support the President & CEO and manage day-to-day office operations in a fast-paced oil & gas environment.

The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to coordinate calendars, meetings, and travel. You will handle front-office duties, vendor relationships, and event logistics in a dynamic setting.

Qualifications

• Priorexperience working in an office environment.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Oversee the day-to-day operation of the Anchorage office to ensure an efficient, organized, and professional work environment.
• Serve as the primary point of contact for office-related inquiries.
• Coordinate office maintenance, repairs, and facility services to ensure a safe and professional work environment.
• Maintain office supply inventories and coordinate purchasing.
• Manage relationships with office vendors, service providers, and equipment suppliers.
• Coordinate mail, shipping, courier services, and deliveries.
• Welcome visitors and manage front-office reception activities.
• Coordinate routine technology needs with internal staff and external IT providers including computers, mobile devices, printers, and office equipment.
• Maintain the corporate event and sponsorship calendar.
• Ensure the office is maintained in a clean, safe, and professional manner.
• Manage the President & CEO's business and personal calendar, travel arrangements, and expense reporting.
• Coordinate calendars for executive leadership and departmental meetings.
• Schedule meetings using Microsoft Teams and coordinate conference room reservations.
• Prepare meeting agendas, presentation materials, and meeting follow-up.
• Assist with purchasing card administration and expense documentation.
• Plan and coordinate internal and external company events, meetings and functions.
• Manage event logistics, including venues, catering, travel, promotional materials, and vendor coordination.
• Develop event timelines and ensure milestones and deliverables are completed on schedule.
• Coordinate branded promotional merchandise ordering, inventory management, and distribution.
• Support company sponsorships and community engagement activities.

Skills

Office administration

Tools

Microsoft Office Suite

Job description

AKHIREis in Anchorage, AK seeks an Executive Assistant to support the President & CEO and manage day-to-day office operations in a fast-paced oil & gas environment.

The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to coordinate calendars, meetings, and travel. You will handle front-office duties, vendor relationships, and event logistics in a dynamic setting.