Energetic Administrative Assistant | Office & Scheduling Pro

Hearts & Hands Of Care, Inc.; Anchorage (AK); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Life Insurance

Health Savings Account

401K Savings Plan

Paid Time Off

Job summary

Hearts and Hands of Care, Inc in Anchorage is seeking an Administrative Assistant to support daily office operations. The role requires high energy, strong organizational skills, and effective written and verbal communication to assist staff and visitors.

You will handle inquiries, schedule meetings, maintain resources, and support executive travel and expense processes in a busy office setting.

Qualifications

• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Proficiency with MS Office, especially Excel and PowerPoint
• Familiarity with standard office equipment

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keepfiles and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed.

Skills

Organizational skills

Communication skills

Time-management

Attention to detail

Resourcefulness

Familiarity with office equipment

MS Office (Excel & PowerPoint)

Education

High school diploma

Job description

Hearts and Hands of Care, Inc in Anchorage is seeking an Administrative Assistant to support daily office operations. The role requires high energy, strong organizational skills, and effective written and verbal communication to assist staff and visitors.

You will handle inquiries, schedule meetings, maintain resources, and support executive travel and expense processes in a busy office setting.