Oil Field Admin & HR Support Specialist

Axis Energy Services; Casper (WY); On-site; USD 42,000 - 54,000; Full time

Job summary

Axis Energy Services in Casper, WY is seeking a District Administrative Support professional to handle a broad range of administrative functions supporting facility operations. Responsibilities include payroll data entry, HR onboarding, document processing, and cross-functional coordination.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. Local candidate preferring within 60 miles of Casper facility.

Qualifications

• Minimum high school degree or equivalent; higher level education or administrative certifications a plus.
• Advanced computer skills including proficient knowledge of Microsoft Office suite and database management systems (e.g., Kronos, iScout, ISNetworld).
• Minimum three (3) years demonstrated experience of multi-tasking office administrative responsibilities, including data collection, analysis, ability to evaluate company documents and materials of various sources and able to organize and communicate to appropriate personnel.
• Professional integrity, sense of responsibility and accountability and confidentiality.
• Highly organized and efficient worker; skilled at multi-tasking.
• Strong communication skills, verbal and written and attentive listener – English; bilingual Spanish preferred.
• Willing to take initiative and work independently when needed.
• Strong organizational, problem-solving, and analytical thinking skills.
• Ability to manage priorities, multiple projects, workflow and meet deadlines.
• Commitment to customer service and ability to work in a fast-paced, team-oriented environment.

Responsibilities

• Confirms time worked data is correctly entered into the UKG WFM system including rig hours and non-billable time for payroll.
• Inputs field tickets and time and attendance for all field and shop employees as needed.
• Maintains service tickets, operational support records and create material requisitions for various services and products and directed.
• Performs clerical and administrative support tasks.
• Effectively communicates by phone and email to internal and external customers.
• Responsible for performing office tasks such as distributing, filing and/or maintaining department documents, company data and limited confidential records; processing transactions and other similar duties, such as but not limited to job tickets, billing, invoicing, shipping, and support with personnel documents.
• Supports work procedures to improve efficiency and effectiveness of assigned operations with Human Resources, Operations and other departments as required.
• Assists Human Resources with new hire procedures, including employee orientation, administering employee documents, and ensuring all necessary paperwork is properly completed and submitted appropriately to the corporate HR department.
• Supports recruitment efforts and interview assistance for operations by verifying work-history, references, and communication with candidates.
• Fosters positive employee relations and be on point when employee issues surface, bringing immediate attention Human Resources when employee needs arise.
• Prepare reports, presentations or correspondence as directed.
• Responsible for ensuring compliance with established corporate standards.
• All other duties, as assigned by Axis management.

Skills

Strong communication

Highly organized

Detail oriented

Bilingual Spanish

Multi-tasking

Analytical thinking

Independent work

Education

High School or better

Tools

Kronos

iScout

ISNetworld

Job description

Axis Energy Services in Casper, WY is seeking a District Administrative Support professional to handle a broad range of administrative functions supporting facility operations. Responsibilities include payroll data entry, HR onboarding, document processing, and cross-functional coordination.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. Local candidate preferring within 60 miles of Casper facility.