Office Support Level 2-Administrative/Clerical Assistant

Aston Carter; Memphis (TN); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off/PTO

Job summary

Aston Carter is seeking an Office Support Level 2 Administrative/Clerical Assistant in Memphis, TN. The role focuses on reviewing, processing, and accurately entering employee security clearance applications and related documentation within compliant processes.

Responsibilities include data entry into internal databases, maintaining Excel-based tracking, and providing general clerical support to the department while handling sensitive information with discretion and professionalism.

Qualifications

• 12 years of administrative, clerical, or high-volume data entry experience.
• Experience with high-volume data entry, processing many records daily.
• Strong computer skills to navigate multiple systems and databases.
• Proficiency with Microsoft Excel, including data entry and updates.
• Proficiency with Microsoft Outlook for email and scheduling.
• Proficiency with Microsoft Word and other Office apps.
• Excellent attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Strong administrative support and document organization.
• Fast typing skills.
• Courteous and professional customer service when interacting with employees.

Responsibilities

• Review and process employee applications for security clearances and related approvals.
• Enter employee information and clearance docs into internal databases.
• Perform high-volume data entry of approximately 60–80 applications per day with accuracy.
• Check information for completeness and accuracy to ensure compliance.
• Maintain and update information in Excel for tracking and reporting.
• Provide clerical support to assist daily department operations.
• Maintain confidentiality when handling sensitive information.
• Communicate professionally with internal stakeholders to obtain required information.

Skills

12 years administrative/clerical

High-volume data entry

Strong typing

Attention to detail

Confidential information handling

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Job Title: Office Support Level 2 Administrative/Clerical Assistant Job Description

The Office Support Level 2 Administrative/Clerical Assistant is responsible for reviewing, processing, and accurately entering employee security clearance applications and related documentation across the organization. This role requires exceptional attention to detail, strong data entry and computer skills, and the ability to handle sensitive, compliance-driven information with a high level of confidentiality and accuracy.

Responsibilities

• Review and process employee applications for security clearances, postal clearances, credentials, and other required government-related approvals.
• Accurately enter employee personal information and clearance documentation into internal databases and systems.
• Perform high-volume data entry, processing approximately 6080 applications per day while maintaining accuracy and speed.
• Review all information for completeness and accuracy prior to submission to ensure compliance with internal and external requirements.
• Enter, maintain, and update information in Microsoft Excel spreadsheets to support tracking and reporting needs.
• Perform additional clerical and administrative duties to support daily department operations as assigned.
• Maintain a high level of accuracy while handling sensitive employee and compliance-related information.
• Provide administrative support and clerical assistance to ensure efficient workflow within the department.
• Communicate professionally with internal stakeholders to clarify or obtain required information for applications when needed.

Essential Skills

• 12 years of administrative, clerical, or high-volume data entry experience.
• Proven ability to perform high-volume, accuracy-driven data entry, ideally processing large numbers of records daily.
• Strong computer skills with the ability to quickly and accurately navigate multiple systems and databases.
• Proficiency with Microsoft Excel, including entering, maintaining, and updating data in spreadsheets.
• Proficiency with Microsoft Outlook for email communication and scheduling.
• Proficiency with Microsoft Word and other Microsoft Office applications.
• Exceptional attention to detail and a strong focus on accuracy in all work.
• Ability to handle sensitive and confidential employee information with discretion and professionalism.
• Solid administrative support and clerical skills, including organizing documents and managing information.
• Strong typing skills to support sustained high-volume data entry.
• Ability to provide courteous and professional customer service when interacting with employees or internal partners.

Additional Skills & Qualifications

• Previous experience in a role involving security clearance processing, credentialing, or government-related approvals is highly beneficial.
• Experience working in a compliance-driven environment where accuracy and confidentiality are critical.
• Demonstrated ability to manage repetitive tasks while maintaining a high level of focus and precision.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively in a high-volume setting.
• Comfort working independently while also contributing to a collaborative office team.
• Ability to adapt to changing processes, systems, and workload demands.

Work Environment

This role is based in an office environment, working in a cubicle within a professional setting. The position is computer-intensive, with the individual spending approximately eight hours per day working at a workstation to enter and update employee information in company systems and Microsoft Office applications. The environment is structured and compliance-focused, with an emphasis on accuracy, confidentiality, and consistent workflow. The dress code aligns with a typical professional office setting.

Job Type & Location

This is a Contract position based out of Memphis, TN.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Memphis, TN.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Memphis,TN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.