Office Administrator

Talentify; Tampa (FL); Presencial; USD 28.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical

Dental & Vision

401(k)

Life Insurance

Disability Insurance

Health Savings Account

Transportation benefits

Employee Assistance Program

Paid time off

Descripción de la vacante

This role is based in a large Tampa office and focuses on keeping a professional, welcoming environment for visitors and employees. The Office Assistant provides administrative support, coordinates meetings and events, and assists with purchasing, shipping, and records management to ensure smooth daily operations.

Ideal candidates bring extensive admin or office operations experience, strong organizational skills, and a proactive, confidential approach to handling information in a fast-paced

Formación

• Associate degree or an equivalent combination of education and experience.
• Experience working in a large, fast-paced, or professional services office environment.
• Experience supporting meetings, events, or office operations and logistics.
• Familiarity with collaboration and document management tools such as Microsoft Teams, SharePoint, and shared drives.
• Interest in growing into more senior administrative or office operations roles as responsibilities expand.
• Comfort working both independently and collaboratively with cross-functional teams.

Responsabilidades

• Serve as the first point of contact for visitors, employees, and guests, managing front-of-house communications and visitor access while maintaining a professional and welcoming environment.
• Receive deliveries and coordinate on-site access needs to ensure smooth and timely handling of incoming items.
• Coordinate logistics for meetings, events, and gatherings, including scheduling, room reservations, and ensuring spaces are prepared and equipped.
• Support food, supply, and equipment needs for meetings and events, including ordering, setup, and basic coordination with vendors as needed.
• Ensure shared spaces such as conference rooms, reception areas, and common areas remain clean, stocked, and ready for daily use.
• Provide general administrative coordination, including maintaining records, tracking documentation, and organizing files.
• Support system updates and help maintain accuracy in administrative processes and office records.
• Assist with purchasing, shipping, and inventory tracking, including preparing and submitting related expense documentation.
• Support office safety, compliance, and overall office readiness by following established procedures and helping identify areas for improvement.
• Assist with planning and executing employee engagement initiatives and events to foster a positive and connected workplace culture.
• Collaborate closely with office leadership, employee engagement committees, facilities teams, and external vendors to support daily operations and special initiatives.

Conocimientos

Admin experience

Front‑of‑house

Professional communication

Discretion and confidentiality

Customer service mindset

Educación

Associate degree

Equivalent education/experience

Herramientas

Microsoft Teams

SharePoint

Shared drives

Descripción del empleo

About this job

Aston Carter is hiring an Office Administrator!

Job Description

The Office Assistant supports daily operations in a large, fast‑paced Tampa office environment. This role serves as the primary front‑of‑house presence and delivers administrative and operational support to ensure a professional, organized, and welcoming setting that is always ready to accommodate frequent meetings, visitors, and employee activities. The position offers meaningful opportunities to grow through hands‑on experience, mentorship, and increasing responsibility within office operations.

Responsibilities

• Serve as the first point of contact for visitors, employees, and guests, managing front‑of‑office communications and visitor access while maintaining a professional and welcoming environment.
• Receive deliveries and coordinate on‑site access needs to ensure smooth and timely handling of incoming items.
• Coordinate logistics for meetings, events, and gatherings, including scheduling, room reservations, and ensuring spaces are prepared and equipped.
• Support food, supply, and equipment needs for meetings and events, including ordering, setup, and basic coordination with vendors as needed.
• Ensure shared spaces such as conference rooms, reception areas, and common areas remain clean, stocked, and ready for daily use.
• Provide general administrative coordination, including maintaining records, tracking documentation, and organizing files.
• Support system updates and help maintain accuracy in administrative processes and office records.
• Assist with purchasing, shipping, and inventory tracking, including preparing and submitting related expense documentation.
• Support office safety, compliance, and overall office readiness by following established procedures and helping identify areas for improvement.
• Assist with planning and executing employee engagement initiatives and events to foster a positive and connected workplace culture.
• Collaborate closely with office leadership, employee engagement committees, facilities teams, and external vendors to support daily operations and special initiatives.
• 13 years of experience in an administrative, office support, or operations support role, including internships or relevant part‑time experience.
• Strong organizational and prioritization skills with the ability to manage multiple responsibilities simultaneously.
• Professional verbal and written communication skills, with a focus on clear, courteous, and timely communication.
• Proficiency in Microsoft Word, Outlook, and basic Excel, with a willingness to continue developing technical skills.
• Ability to handle confidential information with discretion, integrity, and professionalism.
• Proactive, observant, and solutions‑oriented approach with openness to feedback and a strong desire to learn.
• Customer service mindset with the ability to create a positive experience for visitors, employees, and guests.
• Solid administrative support and clerical skills, including documentation, record‑keeping, and basic office procedures.

Additional Skills & Qualifications

• Associate degree or an equivalent combination of education and experience.
• Experience working in a large, fast‑paced, or professional services office environment.
• Experience supporting meetings, events, or office operations and logistics.
• Familiarity with collaboration and document management tools such as Microsoft Teams, SharePoint, and shared drives.
• Interest in growing into more senior administrative or office operations roles as responsibilities expand.
• Comfort working both independently and collaboratively with cross‑functional teams.

This role is based in a large, highly active Tampa office that hosts frequent meetings, visitors, and employee activities.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical
• dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 28, 2026.

Workplace Type

This is a fully onsite position in Tampa, FL.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.