Cleared Security Administrative Assistant

Aston Carter; Washington (District of Columbia); Presencial; USD 40 000 - 44 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

HSA

Transportation benefits

Employee Assistance Program

PTO / Vacation

Resumo da oferta

Aston Carter in Washington, DC is seeking a Contract-to-Hire Facilities Security role focusing on access control, badge management, and supporting the Facility Security Officer in a structured security program.

You will handle classified deliveries, coordinate visits, manage training records, and provide general admin support to teams working in secure areas. On-site schedule is Monday–Friday with competitive hourly pay and benefits.

Qualificações

• Active Secret clearance required and maintained.
• Experience providing admin support in a structured, process-driven environment.
• Proficiency with Microsoft Office; Excel for tracking; Outlook for scheduling.
• Strong attention to detail in documentation and data entry.
• Experience with filing, record maintenance, and audits.
• Ability to handle sensitive and classified information per policies.
• Strong organizational skills to manage multiple tasks.
• Professional written and verbal communication.
• Reliability in opening, securing and monitoring restricted areas.

Responsabilidades

• Escort authorized individuals to restricted areas and enforce access control procedures.
• Set up, issue, track, and reconcile badges with required documentation and records.
• Open and secure restricted areas at start and end of the day per security protocols.
• Support the Facility Security Officer with daily administration of the security program and records.
• Coordinate and support restricted-area operations, monitoring procedures and supplies.
• Coordinate and support classified visits and meetings, verifying authorizations and preparing materials.
• Process incoming/outgoing classified deliveries and maintain accountability records.
• Coordinate security training, track completion, and assist with inspections and assessments.
• Provide general admin support to personnel in restricted areas and maintain supplies.

Conhecimentos

Secret clearance

Admin support

MS Office

Excel

Detail oriented

Records management

Classified handling

Org skills

Communication skills

Reliability

Ferramentas

Microsoft Office

Excel

Outlook

Descrição da oferta de emprego

Responsibilities

• Escort authorized individuals to restricted areas and ensure they follow established access control and security procedures.
• Set up, issue, track, and reconcile personnel badges for secure workers, including verifying required documentation and maintaining accurate badge records.
• Open and secure the restricted area at the beginning and end of each workday in accordance with established security protocols.
• Support the Facility Security Officer with the daily administration of the industrial security program, including maintaining security records and coordinating security-related activities.
• Support restricted-area operations by monitoring compliance with procedures, maintaining supplies, and assisting personnel with security-related needs.
• Coordinate and support classified visits and meetings by verifying visit authorizations, preparing required documentation and materials, and assisting with meeting setup and closeout.
• Process incoming and outgoing classified deliveries, maintain required documentation and accountability records, and perform authorized courier services for classified materials in line with established security procedures.
• Coordinate security training, track completion requirements, maintain training records, and assist with security inspections, inventories, reviews, and assessments.
• Print, scan, bind, and prepare documents, including large-format architectural drawings, and create authorized digital media to support project and security needs.
• File and reconcile documents and records, ensuring that documentation is complete, accurate, and properly organized for easy retrieval and audit readiness.
• Provide general administrative and document support to personnel in restricted areas, respond to routine questions, and maintain adequate supplies and materials to support daily operations.
• Anticipate the needs of employees, particularly architects and designers working under demanding project schedules, and proactively coordinate materials and support to help work proceed efficiently.
• Communicate professionally with employees, clients, government officials, and visitors, provide clear and accurate information, and refer complex or sensitive questions to the appropriate personnel.
• Maintain accurate records, provide timely status updates, follow through on assigned tasks, and promptly report discrepancies, procedural concerns, or potential security issues to the appropriate personnel.
• Provide administrative and general support to the Information Systems Security Manager on classified systems-related activities, as needed and authorized.
• Serve as the alternate Communications Security (COMSEC) custodian by assisting with access to COMSEC equipment and materials and supporting required accountability and recordkeeping in accordance with established procedures.
• Perform other security-related and administrative duties as assigned by the Facility Security Officer to support the overall industrial security program.

Essential Skills

• Active Secret security clearance, with the ability to maintain the clearance as a condition of employment.
• Demonstrated experience providing administrative support in a structured, process-driven environment.
• Proficiency with Microsoft Office, including strong skills in Excel for tracking and recordkeeping and Outlook for professional communication and scheduling.
• Strong attention to detail, particularly in documentation, data entry, and material handling, ensuring accuracy and compliance with procedures.
• Experience with filing, record maintenance, and document reconciliation to support audits and security requirements.
• Ability to handle sensitive and classified information in accordance with established security policies and procedures.
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and follow through on assignments.
• Professional written and verbal communication skills for interacting with employees, clients, government officials, and visitors.
• Reliability in opening, securing, and monitoring restricted areas and in following access control procedures.

Additional Skills & Qualifications

• Experience with data entry and inventory tracking to support security records and materials accountability.
• Background in administrative assistance within a security, government, or highly regulated environment.
• Familiarity with industrial security programs and working with Facility Security Officers or similar roles.
• Experience supporting architects, designers, or project teams working under tight deadlines.
• Ability to learn and follow detailed procedures related to COMSEC and classified systems support.
• Demonstrated customer service mindset, with a proactive approach to anticipating and meeting employee needs.
• Interest in long-term growth and advancement within security or administrative career paths.

Work Environment

This is a full-time, on-site position working Monday through Friday, from 8:00 a.m. to 5:00 p.m. The role is based in a secure facility with restricted areas that require strict adherence to access control and security procedures. You will work closely with security, administrative, and technical staff in a close-knit office culture that values collaboration, reliability, and professionalism. The position involves regular use of standard office technology, including computers, printers, scanners, and document binding equipment, as well as handling classified and sensitive materials under defined protocols. The environment supports long-term stability, with opportunities for growth and promotion for high-performing employees. On-site presence is required five days per week, and employees are responsible for their own parking costs.

Job Type & Location

This is a Contract to Hire position based out of Washington, DC.

Pay and Benefits

The pay range for this position is $28.85 - $32.21/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Washington,DC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.