OFFICE SUPPORT III (PT)

City of Dearborn; Dearborn (MI); On-site; USD 25,000 - 26,000; Part time

Job summary

The City of Dearborn is seeking a part-time bookkeeper to support the Recreation & Parks Administration office at the Ford Community and Performing Arts Center in Dearborn, MI. Hours vary with demand, averaging 12-20 hours weekly in Fall/Winter and 24-28 hours weekly in Spring/Summer.

Responsibilities include revenue reporting, journal entries, AR posting, ledger reconciliation, invoicing, and tax reporting. Strong math, accuracy, and communication skills are essential.

Qualifications

• Graduation from an accredited high school or GED; associate degree preferred in bookkeeping/accounting.
• Experience with data entry, spreadsheet preparation, recording financial transactions and clerical work.
• Knowledge of Excel and Google Workspace; comfortable using cloud-based applications.
• Ability to learn additional computer applications used by the department.
• Attention to detail and ability to communicate professionally in writing and speech.

Responsibilities

• Runs daily revenue reports and balances to Daily Activity Report Excel spreadsheet.
• Prepares entries for cash receipts, transfer of funds, refunds and budget reallocations.
• Performs accounts receivable entries across all divisions of Recreation.
• Maintains subsidiary ledgers and reconciles revenues to general ledger.
• Balances transactions and accounts.
• Prepares requests for invoices for rentals.
• Communicates with division managers on a regular basis.
• Reports applicable taxes to Finance department.
• Comfortable using T accounts when needed; training provided if needed.
• Performs other duties as assigned.
• Demonstrates regular and predictable attendance.

Skills

Bookkeeping

Accounts receivable

General ledger

Attention to detail

Communication

Mathematical calculations

Independent work

Education

Associate's degree in bookkeeping/accounting

Tools

Excel

Google Workspace

Cloud-based apps

Job description

Job DetailsJob Location: Ford Community and Performing Arts Center - Dearborn, MI 48126Position Type: Part TimeSalary Range: $18.00 - $19.00 HourlyRATE OF PAY: $18.00 - $19.00 per hour depending on experience

HOURS: Hours may vary depending on capacity demand. Fall/Winter average of 12-20 hours per week. Spring/Summer average of 24 to 28 hours per week.

DISTINGUISHING FEATURES OF THE WORK:

This employee performs traditional bookkeeping tasks in the Administration office of the Recreation & Parks Department located in the Ford Community & Performing Arts Center, assisting with accounting and administrative work. This employee will need to demonstrate high standards of professionalism. Although the employee performs certain phases of the work independently, the work usually follows established practices and procedures, and is subject to review.

ESSENTIAL FUNCTIONS:

• Runs daily revenue reports and balances to Daily Activity Report excel spreadsheet.
• Prepares entries for: cash receipts, transfer of funds, refunds and budget reallocations.
• Performs accounts receivable entries across all divisions of Recreation.
• Maintains subsidiary ledgers and reconciles various revenues to general ledger.
• BALANCES transactions and accounts.
• Prepares requests for invoices for rentals.
• Communicates and interfaces with division managers on regular basis.
• Reports applicable taxes to Finance department.
• Comfortable using T Accounts when needed to track payments. Training provided if needed.
• Performs other duties as assigned.
• Demonstrates regular and predictable attendance.

QualificationsKNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the accounting, bookkeeping principles and practices.
• Knowledge of modern office methods, practices, procedures, and equipment, particularly computer, copy/fax machine and calculator.
• Working knowledge of the basic Microsoft Excel and Google Workspace. Must be comfortable using various cloud-based applications.
• Ability to learn additional computer applications used by the department.
• Knowledge of electronic data processing systems as they relate to accounting applications is preferred.
• Recording transactions with accuracy.
• Ability to communicate in a professional manner both verbally and in writing.
• Ability to interact effectively with both internal and external customers.
• Ability to perform mathematical calculations and to use calculating equipment with speed and accuracy.
• Ability to take direction and meet deadlines.
• A demonstrated attention to detail and critical thinking skills.
• Ability to work independently and complete assignments without close supervision.

EXPERIENCE AND TRAINING:

Graduation from an accredited high school or G.E.D. equivalent, including or supplemented by courses in general business. An Associate’s degree with coursework in bookkeeping/accounting is preferred. Experience involving data entry, spreadsheet preparation, recording financial transactions and clerical work is necessary; or an equivalent combination of education and experience which results in the ability to perform essential functions.

POST OFFER REQUIREMENTS:

Satisfactory completion of criminal history (including sex offender registry if applicable), background check and a drug screen that tests for illegal drugs as defined by the Federal Drug Free Workplace Act but not those legalized under Michigan law.