OFFICE ASSISTANT II

City of Dearborn Career Opportunities; Dearborn (MI); On-site; USD 41,000 - 50,000; Full time

Job summary

The City of Dearborn Career Opportunities is seeking an Office Assistant II (Public Health) at the Dearborn Administrative Center. This full-time clerical role supports public health programs, handles customer service, cash-handling, and documentation tasks.

Candidates should have strong organizational skills and attention to detail, with relevant education and experience as described. Starting salary is $45,043 per year, with a progression model toward maximum pay.

Qualifications

• Requires an Associate’s degree or equivalent combination of education and experience.
• High School Diploma or GED with 2 years related experience also acceptable.
• Certifications may fulfill part of the requirement.
• Proven ability to perform standard clerical tasks and handle confidential information.

Responsibilities

• Prepare documents related to assigned area, including contracts and work orders.
• Answer phones, file, review information for accuracy, and perform data entry.
• Create schedules, manage staff time cards, and coordinate calendars.
• Reconcile financial and program-related documents for accuracy.
• Provide customer service including cash-handling and directing inquiries.

Skills

Customer service

Cash-handling

Phone support

Data entry

Education

Associate’s degree

High School Diploma or GED + 2 years related experience

Certifications (if applicable)

Equivalent education/experience

Job description

Job Details

Job Location: Dearborn Administrative Center - Dearborn, MI 48126

Position Type: Full Time

Salary Range: $45,043.00 Salary/year

OFFICE ASSISTANT II (PUBLIC HEALTH)

STARTING SALARY: $45,043 per year

Position will typically hire at minimum pay and follow a step progression to maximum

DISTINGUISHING FEATURES OF WORK:

The ideal candidate will have knowledge of protecting and improving Public Health. This position is responsible for performing a variety of standard clerical and administrative tasks in support of an assigned department. Responsibilities may include preparing documents; performing standard office tasks; cash-handling; and providing customer service. May supervise and/or lead part-time staff. May handle confidential information.

TYPICAL CLASS ESSENTIAL DUTIES:

• Prepares and provides documents related to an assigned area, including but not limited to: preparing financial transactions, contracts, and work orders; generating reports; and/or preparing related documents.
• Performs standard office tasks, including but not limited to: answering phones; filing; reviewing information for accuracy; updating documents; handling mail; performing data entry; compiling information and agendas; and/or maintaining department materials.
• Creates schedules for an assigned area, including: reviewing and approving staff time cards; prioritizing and assigning work; maintaining calendars; creating meeting schedules; and performing related tasks.
• Reviews and/or reconciles financial and related documents to ensure accuracy and completeness.
• Reviews and verifies program related information; tracks and identifies information based on defined procedures.
• Provides customer service, including but not limited to: cash-handling; responding to various customer issues and inquiries; describing programs to customers or vendors; providing required documents to customers; and/or directing customer questions to appropriate staff.
• Demonstrates regular and predictable attendance, including attendance at required meetings.

This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Qualifications / Experience and Training

Associate’s degree; or High School Diploma or equivalent (G.E.D.) and 2 years of related experience; or all required certification(s); or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Parts and weights of the examination

Oral 100%

POST OFFER REQUIREMENTS

• Satisfactory completion of criminal background check (including sex offender registry if applicable) and drug screen that tests for illegal drugs as defined by the Federal Drug Free Workplace Act but not those legalized under Michigan law.
• All appointees are subject to a one-year probationary period.