Office Support

Mills Automotive Group; Willmar (MN); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Growth opportunities

Medical Insurance

Dental Insurance

Vision Plan

Health Savings Account

Cafeteria Plan

Life Insurance

Employer sponsored 401(k) & profit-sha

Paid Time Off

Designated Paid Holidays

Job summary

Mills Automotive Group is seeking an entry-level administrative specialist in Willmar, MN. The role focuses on researching and matching invoices on manufacturers' sites and coding invoices to ensure timely payments. You will handle calls professionally, resolve discrepancies, and support the Parts/Aftermarket teams while maintaining accurate records.

The position requires detail orientation, independence, and teamwork, with opportunities for growth in a respected automotive group founded in 1922.

Qualifications

• Candidate should be detail oriented with accurate data entry and filing.
• Entry level, but strong administrative and communication skills are essential.
• Experience with invoice research and coding is a plus.

Responsibilities

• Researching and matching invoices on Manufacturer's website and coding invoices for payment timelines.
• Answering incoming calls in a professional manner.
• Research discrepancies and resolve them when necessary.
• Issue credits and assist Ordering and Aftermarket Glass Team.
• Back up the parts ordering process when required.
• Accurately entering data in company systems.
• Perform additional duties as assigned by Management.

Skills

Excellent administrative abilities

Detail oriented

Organized

Multi-tasking

Strong communication skills

Education

High school diploma or equivalent

Tools

Data entry software

Job description

Description

We are seeking an individual for an entry-level administrative position on our Team. If you like researching and problem solving this is a great fit for you! This position includes researching and matching invoices on our Manufacturers website, and coding invoices to ensure accurate payment timelines.

We are looking for an individual with excellent administrative abilities and that will be a positive representative for our business. This position requires someone who is detail-oriented with accuracy, organized, able to multi-task, can work independently as well as with a Team, and has excellent communication skills.

This position will be responsible for:

• Researching and matching invoices on our Manufacturers website, and coding invoices to ensure accurate payment timelines.
• Answering incoming calls in a professional manner.
• Research discrepancies when necessary.
• Issuing credits and assisting our Ordering and Aftermarket Glass Team.
• Backing up the parts ordering process when required.
• Accurately entering data in our systems.
• Additional duties as assigned by Management.

The scheduled workdays are Monday through Friday, and the work hours are 8:00am to 5:30pm.

The starting hourly pay rate range for this position is $16.00 – $16.50+ and will be evaluated based upon relevant skills, training, experience, education and other job-related factors permitted by law.

We offer YOU:

• Opportunity for growth and advancement within our Company!
• Leader in our industry for overall Employment Package!
• Medical Insurance
• Dental Insurance
• Vision Plan
• Health Savings Account
• Cafeteria Plan
• Life Insurance
• Employer sponsored 401(k) & potential Profit Sharing
• Paid Time Off
• Designated Paid Holidays

The Health, Wellness, and Safety of our Team Members is a Top Priority for our Company!

Mills - A Trusted Tradition Since 1922!