Administrative Assistant: Invoicing, Research & Data Entry

Mills Parts Center; Willmar (MN); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Plan

Health Savings Account

Cafeteria Plan

Life Insurance

Employer sponsored 401(k) & potential

Profit Sharing

Paid Time Off

Designated Paid Holidays

Job summary

Mills Parts Center is seeking an entry-level administrative specialist in Willmar, MN. You will research and match invoices on the manufacturer website, coding invoices to ensure timely payments, and support the Ordering and Aftermarket Glass Team with credits as needed.

The role emphasizes detail-orientation, accuracy, and the ability to work independently or with a team, while maintaining professional communication with calls and internal staff.

Qualifications

• Researching and matching invoices on our Manufacturers website, and coding invoices to ensure accurate payment timelines.
• Excellent administrative abilities and that you will be a positive representative for our business.
• Detail-oriented with accuracy, organized, able to multi-task, can work independently as well as with a Team, and has excellent communication skills.

Responsibilities

• Researching and matching invoices on our Manufacturers website, and coding invoices to ensure accurate payment timelines.
• Answering incoming calls in a professional manner.
• Research discrepancies when necessary.
• Issuing credits and assisting our Ordering and Aftermarket Glass Team.
• Backing up the parts ordering process when required.
• Accurately entering data in our systems.
• Additional duties as assigned by Management.

Job description

Mills Parts Center is seeking an entry-level administrative specialist in Willmar, MN. You will research and match invoices on the manufacturer website, coding invoices to ensure timely payments, and support the Ordering and Aftermarket Glass Team with credits as needed.

The role emphasizes detail-orientation, accuracy, and the ability to work independently or with a team, while maintaining professional communication with calls and internal staff.