Parts Ordering Supervisor

Mills Parts Center; Willmar (MN); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Plan

Health Savings Account

Cafeteria Plan

Life Insurance

401(k) & Profit Sharing

Paid Time Off

Paid Holidays

Job summary

Mills Parts Center in Willmar, MN seeks a Leadership role for our Parts Ordering Team. You will oversee daily ordering, invoice matching, and posting to ensure timely payments across manufacturers.

The role requires strong leadership, attention to detail, and excellent communication. Monday–Friday 8:00am–5:30pm with starting pay of $21.00–$23.00+ per hour, plus comprehensive benefits.

Qualifications

• Must have strong leadership and administrative abilities.
• Detail-oriented with accuracy and organized.
• Able to multi-task and work independently or with a team.
• Excellent communication skills.

Responsibilities

• Lead and supervise daily functions of the Ordering Team, ensuring timely input of orders.
• Oversee CDK parts ordering process and each manufacturer''s download workflow.
• Oversee exception reporting with receiving for each manufacturer.
• Oversee the Invoice roll process for special order parts.
• Ensure integrity of open orders and audit aged orders.
• Oversee automated stock replenishment and supplementary stock orders.
• Oversee GM and Ford truckload programs to maximize discounts.
• Download and order parts multiple times daily for various manufacturers.
• Audit previous day''s exception reports and billing routines.
• Assist Parts Ordering Team with manufacturer ordering questions.
• Perform old order cleanup routines.

Skills

Leadership

Attention to detail

Communication skills

Multi-tasking

Team supervision

Job description

Description

We are seeking an individual for a Leadership position for our Parts Ordering Team. This Team / Department consistently submits automotive parts orders each day throughout the day, researches and matches invoices on our Manufacturers website, and codes invoices to ensure accurate payment timelines.

We are looking for an individual with excellent Leadership and administrative abilities that will be a positive representative for our business. This position requires someone who is detail-oriented with accuracy, organized, able to multi-task, can work independently as well as with a Team, and has excellent communication skills.

This position will be responsible for:

• Leading and supervising all daily functions within the Ordering Team, including coverage for and timely input of all manufacturer orders each day.
• Learning, understanding and overseeing all aspects of the CDK parts ordering process and how each manufacturer download process relates.
• Learning, understanding and overseeing the exception reporting processes with receiving for each manufacturer.
• Learning, understanding and overseeing the Invoice roll process for special order parts.
• Learning, understanding and overseeing the integrity of open orders and ensuring older and aged orders are audited and verified for each manufacturer.
• Learning, understanding and overseeing the various manufacturers automated stock replenishment processes and any supplemental stock ordering processes.
• Learning, understanding and overseeing the GM and Ford truckload programs to maximize manufacturer discounts.
• Downloading and ordering parts multiple times throughout the day for various manufacturers.
• Auditing exception reports from the previous day's orders and billing routines.
• Assisting our Parts Ordering Team with manufacturer ordering questions.
• Consistently executing old order clean up routines.

The scheduled workdays are Monday through Friday, and the work hours are 8:00am to 5:30pm.

The starting hourly pay rate range for this position is $21.00 – $23.00+ and will be evaluated based upon relevant skills, training, experience, education and other job-related factors permitted by law.

We offer YOU:

• Opportunity for growth and advancement within our Company!
• Leader in our industry for overall Employment Package!
• Medical Insurance
• Dental Insurance
• Vision Plan
• Health Savings Account
• Cafeteria Plan
• Life Insurance
• Employer sponsored 401(k) & potential Profit Sharing
• Paid Time Off
• Designated Paid Holidays

The Health, Wellness, and Safety of our Team Members is a Top Priority for our Company!

Mills - A Trusted Tradition Since 1922!