OFFICE SUPERVISOR

UNM HOSPITALS; Albuquerque, Northern (NM, KY); Hybrid; USD 52,000 - 72,000; Full time

Job summary

UNM Hospitals is seeking a dedicated administrator for the Food and Nutrition - UH department. The role oversees administrative operations, supervises staff, and coordinates department activities while ensuring compliance with hospital policies. It does not involve direct patient care.

Responsibilities include supervising staff, training, handling billing accuracy, maintaining records, and supporting budgeting and reporting efforts to improve service delivery.

Qualifications

• Essential: 2 years directly related experience
• Proficiency with computer, typing and spreadsheet applications
• Supervisory experience preferred

Responsibilities

• Organize, coordinate and oversee a variety of administrative operations.
• Directly supervise, monitor and train lower level staff.
• Liaise for assigned department and ensure policy adherence.
• Review patient billing for accuracy and compliance with policies.
• Manage master schedule, reporting and routine clerical duties.
• Support budgeting activities and cost tracking for the department.

Skills

Supervisory

Office admin

Billing accuracy

Customer service

Education

High School Diploma or GED

Associate Degree

Tools

Microsoft Office

Payroll software

Job description

Receive 17% Weekday Nights, 26% Weekend Nights and 15% Weekend Day shift differentials

Compensation Disclaimer

Compensation for this role is based on a number of factors, including but not limited to experience, education, and other business and organizational considerations.

Department: Food and Nutrition - UH

FTE: 1.00
Full Time
Shift: Rotating

Position Summary:
Organize, coordinate and oversee a variety of administrative operations and fiscal duties. Directly supervise, monitor and train lower level staff. Act as a liaison for assigned department. Ensure adherence to Hospitals and departmental policies and procedures. No patient care assignment.

Detailed responsibilities

• PATIENT CENTERED MED - Adhere to and promote the core expectations of the Patient Centered Medical Home or Patient Centered Specialty Practice as applicable
• SUPERVISION - Supervise, assign and review the work of lower level staff; provide and/or coordinate staff training; recommend discipline or corrective measures as appropriate
• EQUIPMENT - Operate and maintain a variety of office equipment
• SUPERVISION - Perform routine personnel and payroll functions; monitor and maintain sick and annual leave records
• LIAISON - Serve as assigned department liaison with other UNMH departments and outside agencies; provide quality service to internal and external customers
• BILLING - Review and ensure patient billing is accurate and in compliance with financial policies, procedures and contractual requirements
• SUPPLIES & EQUIPMENT - Ensure an adequate stock of supplies and proper functioning and inventory of equipment
• RECORDS - Ensure accurate maintenance of patient's medical records and that patient records are treated as confidential information
• CLERICAL SUPPORT - Perform a variety of routine word processing and clerical duties as necessary
• BUDGET - May be responsible for all revenue and expense activities of the department, including trends analysis and variance explanations
• RELATED WORK - Perform related duties and responsibilities as required
• DEVELOPMENT - Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops
• QUALITY SERVICE - Deliver quality service and act in a positive way with all customers to complete assigned functions; identify, recommend and implement opportunities for continuous improvement
• CASH HANDLING - May handle cash and cash related transactions; record transactions and balance cash fund; maintain and monitor fiscal activities for assigned department
• SCHEDULE - Responsible for the accuracy of the Master Schedule, bumps, and cancellations, if applicable
• ADMINISTRATION - Perform various administrative functions such as monitoring expenditures and preparing reports and correspondence; may participate in a variety of research projects to develop service plans; may propose changes to program policies and procedures
• SUPERVISION - Develop efficient organizational structure. Supervise employees and select, terminate, train, educate, correct deficiencies, perform appraisals, issue discipline, counsel, schedule work assignments; encourage staff teamwork and growth initiatives

Qualifications

Education:

• Essential: High School or GED Equivalent
• Nonessential: Associate Degree
• Education specialization: Nonessential: Related Discipline

Experience:

• Essential: 2 years directly related experience
• Nonessential: Supervisory experience Computer, typing, and spreadsheet applications skills

Credentials:

• Essential: Not Applicable/Not Required

Physical Conditions:
Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Working conditions:

• Essential: No or min hazard, physical risk, office environment
• Nonessential: Tuberculosis testing is completed upon hire and additionally as required