OFFICE SUPERVISOR -

UNM Hospital; Albuquerque (NM); On-site; USD 30,982 - 38,448; Full time

Job summary

A healthcare facility in Albuquerque seeks an experienced administrative professional to oversee operations and support staff. Responsibilities include supervising personnel, ensuring accurate patient records, and maintaining supplies. Candidates should have a high school diploma or equivalent and at least two years of relevant experience. The role is full-time and may include budget management and training duties.

Qualifications

• 2 years of directly related experience.
• Supervisory experience is preferred.
• Proficient in computer, typing, and spreadsheet applications.

Responsibilities

• Organize and oversee administrative operations.
• Supervise and train lower level staff.
• Ensure accurate maintenance of patient medical records.
• Maintain adequate stock of supplies.

Skills

Organizational skills

Supervision

Communication skills

Customer service

Budget management

Education

High School or GED Equivalent

Associate Degree

Job description

Compensation details

Minimum Offer

$ 22.49/hr.

Maximum Offer

$ 27.91/hr.

Compensation Disclaimer

Compensation for this role is based on a number of factors, including but not limited to experience, education, and other business and organizational considerations.

Department: CTH Outpatient Clinic
FTE: 1.00
Full Time
Shift: Days

Position Summary

Organize, coordinate and oversee a variety of administrative operations and fiscal duties. Directly supervise, monitor and train lower level staff. Act as a liaison for assigned department. Ensure adherence to Hospitals and departmental policies and procedures. No patient care assignment.

Detailed Responsibilities

• PATIENT CENTERED MED - Adhere to and promote the core expectations of the Patient Centered Medical Home or Patient Centered Specialty Practice as applicable
• SUPERVISION - Supervise, assign and review the work of lower level staff; provide and/or coordinate staff training; recommend discipline or corrective measures as appropriate
• EQUIPMENT - Operate and maintain a variety of office equipment
• SUPERVISION - Perform routine personnel and payroll functions; monitor and maintain sick and annual leave records
• LIAISON - Serve as assigned department liaison with other UNMH departments and outside agencies; provide quality service to internal and external customers
• BILLING - Review and ensure patient billing is accurate and in compliance with financial policies, procedures and contractual requirements
• SUPPLIES & EQUIPMENT - Ensure an adequate stock of supplies and proper functioning and inventory of equipment
• RECORDS - Ensure accurate maintenance of patient\'s medical records and that patient records are treated as confidential information
• CLERICAL SUPPORT - Perform a variety of routine word processing and clerical duties as necessary
• BUDGET - May be responsible for all revenue and expense activities of the department, including trends analysis and variance explanations
• RELATED WORK - Perform related duties and responsibilities as required
• DEVELOPMENT - Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops
• QUALITY SERVICE - Deliver quality service and act in a positive way with all customers to complete assigned functions; identify, recommend and implement opportunities for continuous improvement
• CASH HANDLING - May handle cash and cash related transactions; record transactions and balance cash fund; maintain and monitor fiscal activities for assigned department
• SCHEDULE - Responsible for the accuracy of the Master Schedule, bumps, and cancellations, if applicable
• ADMINISTRATION - Perform various administrative functions such as monitoring expenditures and preparing reports and correspondence; may participate in a variety of research projects to develop service plans; may propose changes to program policies and procedures
• SUPERVISION - Develop efficient organizational structure. Supervise employees and select, terminate, train, educate, correct deficiencies, perform appraisals, issue discipline, counsel, schedule work assignments; encourage staff teamwork and growth initiatives

Qualifications

Education

Essential

• High School or GED Equivalent

Nonessential

• Associate Degree

Education specialization

• Related Discipline

Experience

Essential

• 2 years directly related experience

Nonessential

• Supervisory experience

Computer, typing, and spreadsheet applications skills

Credentials

Essential

• Not Applicable/Not Required

Physical Conditions

Essential

Working conditions

• No or min hazard, physical risk, office environment
• Tuberculosis testing is completed upon hire and additionally as required

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Hospitals and Health Care