Accounting Clerk I

Options for Southern Oregon; Grants Pass (OR); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical and dental insurance

Long-term disability

403(b) plan with 6% match

Generous paid time off

11 paid holidays annually

Job summary

Options for Southern Oregon is seeking an accounting clerk in Grants Pass to join a multi-disciplinary team handling AR and AP transactions. You will code items, enter data, mail checks, manage emails, and provide excellent service to internal and external partners.

Responsibilities include setting up accounts, processing payments, and supporting audits. A 1–3 year accounting background plus strong Excel and ten-key skills are expected; hybrid remote options may be available.

Qualifications

• 1-3 years experience in accounting setting; or an equivalent combination of education and experience sufficient to successfully perform the essential duties.
• Demonstrate strong mathematical skills and a high degree of organizational skills and attention to detail.
• Use ten-key adding machine and Microsoft Excel spreadsheets for basic calculations and tracking.
• Demonstrate proficiency in digital workflows and platforms including high volume of e-mail; creating, saving and locating documents electronically.

Responsibilities

• Set up and maintain customer/vendor accounts in computerized accounting system.
• Set up and maintain all revenue and accounts receivable information in the computerized accounting system.
• Ensure that all transactions are approved, are mathematically accurate, contain all required documentation and are properly coded against a chart of accounts before entering into computerized accounting systems.
• Maintain paper and digital files of supporting documents for all transactions in an orderly fashion.
• Monitor vendor/customer accounts to ensure payments are up to date and accurate.
• Communicate with internal and external parties via mail, email and telephone in a professional manner.
• Assist in preparation for annual audits, ad hoc projects and other duties as assigned.
• Functions specific to Accounts Payable include weekly check batches and "special" checks as needed, petty cash audits, and 1099 reporting.
• Functions specific to Accounts Receivable include processing daily deposits of cash, check and ACH payments, submit charges in MMIS system, and prepare invoices according to contract schedules.

Skills

Mathematical skills

Organizational skills

Attention to detail

Ten-key adding machine

Microsoft Excel

Microsoft Word

Tools

Microsoft Excel

MMIS system

Job description

• Family medical, dental, long-term disability, 403(b) plan with 6% match, and more.
• Generous paid time off policy. (Annual accrual up to 208 hours - based on FTE status and available to use upon accrual). Plus, 11 paid holidays annually.

Schedule:

Generally - Monday-Friday 8AM-5PM – schedule can be flexible with hybrid remote schedules available.

Overview

Part of a multi-disciplinary team responsible for processing accounting transactions for Accounts Receivable (AR) and Accounts Payable (AP) functions. While individual duties are generally specific to either AR or AP only, staff are expected to cross train in order to back-up certain basic duties as needed. Daily tasks include coding transactions against a chart of accounts within a fund accounting structure, entering all items into computerized accounting systems, processing and mailing checks and invoices, managing a high volume of emails and demonstrate excellent customer service to internal and external parties.

Responsibilities

Set up and maintain customer/vendor accounts in computerized accounting system.

Set up and maintain all revenue and accounts receivable information in the computerized accounting system.

Ensure that all transactions are approved, are mathematically accurate, contain all required documentation and are properly coded against a chart of accounts before entering into computerized accounting systems.

Maintain paper and digital files of supporting documents for all transactions in an orderly fashion.

Monitor vendor/customer accounts to ensure payments are up to date and accurate.

Communicate with internal and external parties via mail, email and telephone in a professional manner.

Assist in preparation for annual audits, ad hoc projects and other duties as assigned.

Functions specific to Accounts Payable include weekly check batches and "special" checks as needed, petty cash audits, and 1099 reporting.

Functions specific to Accounts Receivable include processing daily deposits of cash, check and ACH payments, submit charges in MMIS system, and prepare invoices according to contract schedules.

Qualifications

1-3 years experience in accounting setting; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Demonstrate strong mathematical skills and a high degree of organizational skills and attention to detail. Use ten-key adding machine and Microsoft Excel spreadsheets for basic calculations and tracking. Microsoft Office Suite, Excel experience specifically preferred.

Demonstrate proficiency in digital workflows and platforms including high volume of e-mail; creating, saving and locating documents electronically, accessing a variety of websites and utilizing different software programs.

Demonstrate integrity, honesty, reliability and punctuality.

Possess business experience sufficient to meet the demands of the position, and computer proficiency is required. Must have strong computer skills, including MS Excel and MS Word.

Must pass state-required background and DMV checks; Candidate must be able to work independently and flexibly, under general supervision.

Options for Southern Oregon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.