Office Specialist - Sleep Lab

Bryan College Of Health Sciences; Lincoln (NE); On-site; USD 36,000 - 48,000; Full time

Job summary

Bryan College Of Health Sciences is seeking an Office Specialist to provide clerical support for the sleep medicine department. Responsibilities include calendar maintenance, meeting coordination, phone coverage, and document production.

The role requires strong Computer/office skills, knowledge of medical terminology, and the ability to handle confidential information with professionalism and accuracy.

Qualifications

• High school diploma or equivalent required.
• Two-year business school training preferred.
• Prior clerical experience in a hospital setting desirable.
• Strong attention to detail and organization.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Provide clerical support to the sleep medicine department and personnel.
• Maintain work calendars and schedule department meetings.
• Answer, screen, and relay messages for department callers.
• Type memorandums, correspondence, and routine letters.
• Sort, route, and deliver department mail and maintain filing systems.
• Monitor and maintain office equipment and inventory; assist with reports.

Skills

Business English

Office procedures

Medical terminology

Hospital system knowledge

Microsoft Word

Excel

Keyboarding

PowerPoint

Education

High school diploma

Two-year business school training

Tools

Microsoft Office Suite

Office equipment

Data entry hardware

Job description

Summary

GENERAL SUMMARY:

The Office Specialist provides clerical support to assigned sleep medicine department and personnel.

PRINCIPAL JOB FUNCTIONS:

• 1. *Commits to the mission, vision, beliefs and consistently demonstrates our core values.
• 2. *Performs photocopying, faxing, printing, and distribution of information within the department/assigned work area.
• 3. *Maintains work calendars and schedules department meetings.
• 4. May record minutes of meetings.
• 5. *Provides phone coverage for department; screens phone calls, relays messages in a timely fashion and provides information to callers as appropriate.
• 6. *Types memorandums, correspondence, forms, and other departmental reports.
• 7. *Sorts and routes incoming departmental mail; delivers out-going department mail.
• 8. *Maintains departmental files including processing file revisions.
• 9. May track and collect data from various internal sources and assist in preparing statistical reports.
• 10. *Monitors and maintains office equipment and appropriate supply inventory.
• 11. *Communicates and cooperates with all levels of personnel, medical staff, auxiliary, and ancillary departments.
• 12. Advances work knowledge by participating in continuing education in-services, reading periodicals/literature and seeking ongoing development opportunities.
• 13. Performs other related duties as assigned.

(Essential Job functions are marked with an asterisk “*”. Refer to the Job Description Guide for the definition of essential and non-essential job functions.) Attach Addendum for positions with slightly different roles or work-specific differences as needed.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• 1. Knowledge of business English and spelling.
• 2. Knowledge of general office procedures and standard clerical techniques.
• 3. Knowledge of medical and nursing terminology.
• 4. Knowledge of the structure and functions of a hospital/medical center system.
• 5. Knowledge of computer hardware equipment and software applications relevant to work functions.
• 6. Skill in operating and maintaining general office equipment.
• 7. Skill in MicroSoft Office Word, Excel and PowerPoint applications and keyboarding efficiency.
• 8. Ability to exercise courtesy and professionalism in receiving office callers and visitors.
• 9. Ability to perform basic mathematical computations.
• 10. Ability to organize and maintain filing systems.
• 11. Ability to prioritize work demands and work with minimal supervision.
• 12. Ability to maintain confidentiality relative to sensitive information
• 13. Ability to compose and maintain correspondence, memorandums, and routine letters.
• 14. Ability to communicate effectively both verbally and in writing.
• 15. Ability to maintain accurate logs and reports.

EDUCATION AND EXPERIENCE:

High school diploma or equivalency required. Completion two-year business school training program with focus on personal computers and general business machines preferred. Prior clerical experience in a hospital setting desirable.