Office Coordinator PRN

MedStar Health; Baltimore (MD); On-site; USD 31,946 - 55,944; Full time

Job summary

MedStar Health in Baltimore is looking for an Administrative Assistant to coordinate department activities and perform diverse administrative duties. The ideal candidate will have 3-4 years of administrative experience, preferably in a medical office or hospital setting. Responsibilities include scheduling meetings, answering calls, and handling payroll data. The hiring range for this position is $23.19 - $40.61 per hour, based on experience and qualifications.

Qualifications

• 3-4 years of administrative/secretarial experience required.
• Experience in a medical office, hospital, or ambulatory setting preferred.
• Transcription experience is required.

Responsibilities

• Answer telephone, screen routes calls, takes messages, and provides assistance.
• Arranges/schedules meetings and conferences for the department.
• Investigates and resolves problems within the scope of authority.
• Manages the administrative function of the department.
• Monitors and orders supplies and requests maintenance of office equipment.
• Processes check requests, travel requests, invoices, billing, and purchase orders.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

Verbal communication

Written communication

Problem solving

Customer service

Time management

Transcription

Education

High School Diploma or GED

Associate's degree in business courses

Administrative/secretarial training

Job description

General Summary of Position

Plans organizes and coordinates various department activities functions programs or events. Performs diversified administrative duties such as typing scheduling appointments record keeping database administration etc. Maintains statistical data and distribution as required. May coordinate the day-to-day administration of the department and interfaces with staff and public.

Primary Duties And Responsibilities

• Answers telephone screens and routes calls takes messages and provides prompt and appropriate assistance to callers. Resolves problems/issues or directs callers to appropriate resources. Picks up opens and routes incoming mail and distributes correspondence and other material. Receives deliveries. May be required to transcribe minutes and take dictation. Performs all duties in timely, accurate and confidential manner.
• Arranges/schedules meetings conferences seminars and other related activities for the department and supervisor. Maintains appointment calendars for assigned staff.
• Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations.
• Investigates and resolves problems within scope of authority. Takes initiative to determine appropriate action and resolution of various day‑to‑day matters, issues and projects within scope of authority. Exercises independent judgment with respect to real and potential problems and brings such matters to the attention of appropriate parties with recommended action when appropriate.
• Manages the administrative function of the department. Plans organizes and coordinates special projects programs and/or events for the department. Coordinates the work of office staff with responsibility for workflow and outcome. Resolves problems to ensure efficient operation of the office. Collects and maintains statistics as needed.
• May assist in the selection training orienting and assignment of department staff. May assist with development of standards of performance management planning. May initiate or make recommendations for personnel actions. Maintains personnel records including licenses if applicable and prepares and submits personnel forms and processes job actions. Prepares and submits weekly payroll data sheets, collects and distributes payroll checks and resolves payroll issues within the department.
• Monitors and orders supplies and requests maintenance of office equipment. Monitors work order request and acts as liaison with vendors and negotiates and resolves problems/issues. Recommends equipment replacement as needed and researches replacement options. Obtains/maintains contracts with maintenance/repair companies.
• Participates in meetings and on committees and represents the department and hospital in community outreach efforts as required.
• Participates in multidisciplinary quality and service improvement teams.
• Processes check requests travel requests invoices billing and purchase orders. Prepares weekly or monthly statistical reports of charges to department budget and investigates variances. Maintains accurate database and filing systems for the department.

Minimal Qualifications

Education

• High School Diploma or GED equivalent required or
• Associate's degree business courses preferred or
• administrative/secretarial training preferred

Experience

• 3-4 years Administrative/secretarial experience; transcription experience required and
• Medical office hospital or ambulatory setting preferred

Knowledge Skills and Abilities

• Strong working knowledge of Microsoft Word Excel and Access software applications.
• Excellent verbal and written communication skills.
• Good problem solving customer service and time management skills.
• Transcription skills may be required.

This position has a hiring range of

USD $23.19 - USD $40.61 /Hr.