Office Specialist - Sleep Lab

Bryan Health; Lincoln (NE); On-site; USD 32,000 - 42,000; Full time

Job summary

Bryan Health in Lincoln, NE seeks an Office Specialist to provide clerical support to the sleep medicine department and staff.

The role includes data entry, scheduling, filing, phone coverage, correspondence, and general office tasks with emphasis on accuracy, confidentiality and customer service.

Qualifications

• Knowledge of business English and spelling.
• Knowledge of general office procedures and standard clerical techniques.
• Knowledge of medical and nursing terminology.
• Knowledge of hospital/medical center system structure and functions.
• Knowledge of computer hardware and software relevant to work functions.
• Skill in operating and maintaining general office equipment.
• Skill in Microsoft Office Word, Excel and PowerPoint and keyboarding.
• Ability to communicate courteously and professionally with callers and visitors.
• Ability to perform basic mathematical computations.
• Ability to organize and maintain filing systems.
• Ability to prioritize work with minimal supervision.
• Ability to maintain confidentiality of sensitive information.
• Ability to compose and maintain correspondence and routine letters.
• Ability to communicate effectively verbally and in writing.
• Ability to maintain accurate logs and reports.

Responsibilities

• Commits to mission, vision, beliefs and core values.
• Performs photocopying, faxing, printing, and distribution within department.
• Maintains work calendars and schedules department meetings.
• May record minutes of meetings.
• Provides phone coverage and relays messages.
• Types memorandums, correspondence, and departmental reports.
• Sorts and routes mail and delivers outgoing mail.
• Maintains departmental files and revisions.
• Tracks data and assists in preparing statistical reports.
• Monitors and maintains office equipment and supply inventory.
• Communicates with all levels of staff and departments.
• Participates in continuing education in-services for knowledge growth.
• Performs other related duties as assigned.

Skills

Business English

General office procedures

Medical terminology

Hospital systems knowledge

Computer skills

MS Office (Word/Excel/PowerPoint)

Telephone etiquette

Mathematical computations

Filing systems

Communication (verbal & written)

Confidentiality

Scheduling

Education

High school diploma or equivalency

Two-year business school training (preferred)

Tools

Microsoft Office Suite

Job description

General Summary

The Office Specialist provides clerical support to assigned sleep medicine department and personnel.

Principal Job Functions

• 1. *Commits to the mission, vision, beliefs and consistently demonstrates our core values.
• 2. *Performs photocopying, faxing, printing, and distribution of information within the department/assigned work area.
• 3. *Maintains work calendars and schedules department meetings.
• 4. May record minutes of meetings.
• 5. *Provides phone coverage for department; screens phone calls, relays messages in a timely fashion and provides information to callers as appropriate.
• 6. *Types memorandums, correspondence, forms, and other departmental reports.
• 7. *Sorts and routes incoming departmental mail; delivers out-going department mail.
• 8. *Maintains departmental files including processing file revisions.
• 9. May track and collect data from various internal sources and assist in preparing statistical reports.
• 10. *Monitors and maintains office equipment and appropriate supply inventory.
• 11. *Communicates and cooperates with all levels of personnel, medical staff, auxiliary, and ancillary departments.
• 12. *Advances work knowledge by participating in continuing education in-services, reading periodicals/literature and seeking ongoing development opportunities.
• 13. Performs other related duties as assigned.

(Essential Job functions are marked with an asterisk "*". Refer to the Job Description Guide for the definition of essential and non-essential job functions.) Attach Addendum for positions with slightly different roles or work-specific differences as needed.

Required Knowledge, Skills and Abilities

• 1. Knowledge of business English and spelling.
• 2. Knowledge of general office procedures and standard clerical techniques.
• 3. Knowledge of medical and nursing terminology.
• 4. Knowledge of the structure and functions of a hospital/medical center system.
• 5. Knowledge of computer hardware equipment and software applications relevant to work functions.
• 6. Skill in operating and maintaining general office equipment.
• 7. Skill in MicroSoft Office Word, Excel and PowerPoint applications and keyboarding efficiency.
• 8. Ability to exercise courtesy and professionalism in receiving office callers and visitors.
• 9. Ability to perform basic mathematical computations.
• 10. Ability to organize and maintain filing systems.
• 11. Ability to prioritize work demands and work with minimal supervision.
• 12. Ability to maintain confidentiality relative to sensitive information
• 13. Ability to compose and maintain correspondence, memorandums, and routine letters.
• 14. Ability to communicate effectively both verbally and in writing.
• 15. Ability to maintain accurate logs and reports.

Education and Experience

High school diploma or equivalency required. Completion two-year business school training program with focus on personal computers and general business machines preferred. Prior clerical experience in a hospital setting desirable.