Office Specialist II — Data & Records Clerk (In-Office)

State of Utah; Salt Lake City (UT); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Job Stability

Career Growth

Meaningful Work

Supportive Work Environment

Job summary

State of Utah seeks an Office Specialist II for the Utah Department of Corrections, PSI Unit, performing data entry and clerical tasks to support presentence reports. Location is Ogden/Salt Lake City, UT, with a non-negotiable hourly wage of $19.94 and on-site work.

The role requires experience in a professional office and strong communication, confidentiality, and organizational skills. Background checks and a drug test are required; training occurs at a designated office.

Qualifications

• At least 1 year of experience in a professional office environment.
• Strong verbal/written communication, organizational skills, and proficiency in computer programs.

Responsibilities

• Data Entry: Extensive entry and retrieval of data from agency databases like Court X-change, O-Track, and UDOCA.
• Clerical Support: Answering phones/emails, collecting information, and preparing legal documents.
• Records Maintenance: Ordering police reports and files from archives, and archive submission.
• Reviewing data, records, and files for detail and accuracy.
• Providing authorized agencies with information.
• Providing basic and accurate information over telephone and via email.
• Maintaining a high level of confidentiality and discretion.
• Running rap sheets.
• Preparing and generating official documents.
• Ordering County Attorney and Police reports.
• Archival records management.

Skills

Verbal communication

Written communication

Organizational skills

Computer proficiency

Tools

Court X-change

O-Track

UDOCA

Job description

State of Utah seeks an Office Specialist II for the Utah Department of Corrections, PSI Unit, performing data entry and clerical tasks to support presentence reports. Location is Ogden/Salt Lake City, UT, with a non-negotiable hourly wage of $19.94 and on-site work.

The role requires experience in a professional office and strong communication, confidentiality, and organizational skills. Background checks and a drug test are required; training occurs at a designated office.