Office Specialist II - Remote & On-Site

State of Utah; Provo (UT); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Job Stability

Career Growth

Meaningful Work

Supportive Work Environment

Job summary

State of Utah in Provo is seeking an Office Specialist II to provide clerical support in the Region IV Provo office. You will open/close offender cases, track sentencing steps, and handle data entry in the O-track system, supporting probation and parole workflows with accuracy.

The role may involve reception, mail handling, call routing, and public interactions. Requires strong MS Word/Excel and Google Suite skills, and a detail-oriented, independent work style.

Qualifications

• Has at least 1 year experience working in a professional office environment.
• Extensive working knowledge of MS Word/Excel and Google Suite.
• Is detail oriented.
• Works independently with little or no supervision.
• Has experience scanning and uploading documents into a database.
• Preference may be given to those with court, law enforcement, or corrections experience.

Responsibilities

• Answer frequent phone calls.
• Face to face interaction with the public, probationers and parolees.
• Provide authorized agencies with information.
• Run a variety of reports.
• Run rap sheets.
• Coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision.
• Prepare probation and parole documents.
• Generate probation and parole agreements.
• Verify conditions of probation and parole.
• Open, maintain and update investigation files and other records.
• Track court proceedings. Send reports to courts/attorneys.
• Data entry.

Skills

MS Word

MS Excel

Google Suite

Detail oriented

Independent work

Data entry

Document scanning

Tools

O-track

Job description

State of Utah in Provo is seeking an Office Specialist II to provide clerical support in the Region IV Provo office. You will open/close offender cases, track sentencing steps, and handle data entry in the O-track system, supporting probation and parole workflows with accuracy.

The role may involve reception, mail handling, call routing, and public interactions. Requires strong MS Word/Excel and Google Suite skills, and a detail-oriented, independent work style.