Office Specialist I

Volusia County Schools; Ormond Beach (FL); Sur place; USD 21 000 - 22 000; Plein temps

Résumé du poste

Focus School Software LLC is seeking a clerical assistant to provide essential administrative support at a Florida school or district department. The position involves data entry, answering telephone calls, greeting visitors, filing, maintaining records, and handling supplies.

Requires a high school diploma or equivalent, 1 year of clerical experience preferred, basic computer skills, and the ability to work with the public.

Qualifications

• High school diploma, G.E.D. or equivalent.

Responsabilités

• Analyze data in a previously designed format and provide basic conclusions.
• Answer and route telephone calls.
• Collect, record, or enter data/information in a previously designed format.
• Compile data and information.
• Compute and tabulate data from computer and document records as directed.
• Verify accuracy of data and information submitted.
• Greet and assist visitors to the school/department.
• Maintain documents and computer files.
• Order supplies based on submitted requests.
• Receive and distribute supplies/equipment, including authority to sign for receipt.
• Schedule activities/appointments on a calendar as assigned.
• Sort and distribute mail.
• Receive information, requests and complaints, and bring to resolution as directed.
• Perform other related duties as assigned by the designated supervisor

Connaissances

Ability to file correctly

Business English

Confidentiality

Public & employee interaction

Plan & organize own work

Data entry & retrieval

Follow instructions

Teamwork

Word processing basics

Formation

High school diploma or equivalent

Outils

Word processing software

Description du poste

POSITION GOAL: To provide clerical services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES:

1. Analyze data in a previously designed format and provide basic conclusions.
2. Answer and route telephone calls.
3. Collect, record, or enter data/information in a previously designed format.
4. Compile data and information.
5. Compute and tabulate data from computer and document records as directed.
6. Verify accuracy of data and information submitted.
7. Dispense medication to students according to prescribed policy and procedures.
8. Maintain documents and computer files.
9. Greet and assist visitors to the school/department.
10. Operate specialized equipment or computer software on a repetitive and basic level.
11. Order supplies based on submitted requests.
12. Process request forms at an entry level of transaction, such as checking the form for completeness.
13. Receive and distribute supplies/equipment, including authority to sign for receipt.
14. Reconcile records as directed based on set time periods, criteria and requirements of the assigned function.
15. Schedule activities/appointments on a calendar as assigned.
16. Sort and distribute mail.
17. Receive information, requests and complaints, and bring to resolution as directed.
18. Perform other related duties as assigned by the designated supervisor

*Denotes essential job function/ADA

Position Summary

Position Code: 733401096

Subject:

Grade level(s): 6/7/8

Please contact Heather Iannarelli [e-mail] additional information

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS:

• High school diploma, G.E.D. or equivalent
• One year secretarial/ clerical experience or training or a combination of both preferred
• Computer experience preferred

REQUIRED SKILLS:

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to handle information confidentiality
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Basic skill in using computer and word processing system

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

Salary Info

$15.00 - $16.20 per hour

Summary

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