Office Specialist II

Focus School Software LLC; Ormond Beach (FL); On-site; USD 21,000 - 23,000; Full time

Job summary

Focus School Software LLC is seeking a Registrar for Tomoka Elementary to support school operations. The role involves data entry, reporting, handling inquiries, and coordinating supplies and schedules on-site.

The Registrar will manage word processing tasks, maintain confidential information, and assist with deposits, reconciliations, and student-related processes under supervisor guidance.

Qualifications

• High school diploma or equivalent is required.
• Minimum 3 years of office experience or related training.
• Proficient computer and data-entry skills is essential.
• Ability to interact professionally with students, staff and the public.

Responsibilities

• Analyze data and prepare basic reports in a standard format.
• Answer and route calls; provide information as directed.
• Enter, collect, record data in prescribed formats.
• Receive and deposit money; monitor reconciliations.
• Prepare reports from collected data.
• Ledger reconciliation and record keeping as directed.
• Dispense medication to students as per policy.
• Maintain documents and computer files.
• Refer visitors to appropriate personnel.
• Operate software at an intermediate level.
• Order supplies; prepare routine reports.
• Process forms; verify information for accuracy.
• Receive and distribute supplies; sign for receipt.
• Schedule calendar activities and appointments.
• Sort mail and notify administration of sensitive content.
• Verify data accuracy; research conflicting data when needed.
• Handle information requests and resolve as directed.
• Perform other duties as assigned.

Skills

File correctly

Public & employee interaction

Work planning & organization

Data entry & retrieval

Oral and written information

Confidential information handling

Multi-tasking

Word processing & software

Judgement & discretion

Independent work

Prioritization & planning

Proficiency in computer software

Education

High school diploma or GED

Tools

Computer experience

Job description

POSITION GOAL: To provide specialized operational services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES:

1. 1. *Analyze data in a previously designed format and provide basic conclusions in report form.
2. 2. *Answer and route telephone calls and provide information as directed.
3. 3. *Collect, record, or enter data/information in a previously designed format.
4. 4. *Collect, receipt and deposit money as directed, including monitoring reconciliation.
5. 5. *Compile data and information and submit in report form.
6. 6. *Compute and tabulate data from computer and document records, including initiation of data/records needed.
7. 7. *Dispense medication to students according to prescribed policy and procedures.
8. 8. *Maintain documents and computer files.
9. 9. *Refer visitors to appropriate personnel.
10. 10. *Operate specialized equipment or computer software on an intermediate level.
11. 11. *Order supplies based on submitted requests.
12. 12. *Prepare reports according to previously designed format.
13. 13. *Process request forms at an advanced level of transaction, such as verifying the accuracy of the information.
14. 14. *Receive and distribute supplies/equipment, including authority to sign for receipt.
15. 15. *Reconcile accounts and records as directed based on set time periods, criteria and requirements of the assigned function.
16. 16. *Schedule activities/appointments on calendar as assigned, including administrative appointments.
17. 17. *Sort, distribute and open mail as directed, including notifying administration of sensitive or emergent content.
18. 18. *Verify accuracy of data and information submitted. Determine need to research conflicting data or inaccurate data.
19. 19. *Receive information, requests and complaints, and bring to resolution as directed.
20. 20. Perform other related duties as assigned by the designated supervisor

*Denotes essential job function/ADA

Position Summary

Position Code: 604402071

Subject: Registrar

Grade level(s): NA

School/Site: Tomoka Elementary

Please contact Kelly Moore at [e-mail] additional information

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS:

• High school diploma, G.E.D. or equivalent
• Three (3) years office experience or training or an equivalent combination of both
• Computer experience

REQUIRED SKILLS:

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Skill in using computer and word processing system
• Work on multiple tasks at the same time
• Ability to provide information correctly and concisely, orally and in writing
• Ability to use sound judgement in dealing with sensitive or confidential information/material
• Ability to function without constant supervision
• Ability to plan, prioritize and organize own work
• Demonstrate level of proficiency in word processing and other computer software programs

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

Salary Info

$15.25 - $16.50 per hour

Summary

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