Office Specialist III

Focus School Software LLC; Daytona Beach (FL); On-site; USD 22,000 - 23,000; Full time

Job summary

Focus School Software LLC is seeking an administrative support role based at the ESE Administrative Complex in Daytona Beach, FL. The candidate will perform data analysis, answer calls, enter and reconcile data, and assist with reports and paperwork.

Responsibilities include handling mail, scheduling, document management, and basic financial duties under supervision. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or GED required.
• Five years of progressively responsible office experience or equivalent.
• Proficiency with Microsoft Office Suite and general computer skills.

Responsibilities

• Analyze data and prepare basic reports.
• Handle calls and provide information as directed.
• Data entry and record-keeping in designed formats.
• Dispense medications to students per policy.

Skills

Business English

Data entry

Organization

multitask

Public interaction

Oral and written instructions

Computer literacy

Teamwork

Sound judgment

Confidential information handling

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

POSITION GOAL:

To provide specialized operational services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES:

• 1. *Analyze data in a previously designed format and provide basic conclusions in report form.
• 2. *Answer and route telephone calls and provide information as directed.
• 3. *Collect, record, or enter data/information in a previously designed format.
• 4. *Collect, receipt and deposit money as directed, including monitoring reconciliation.
• 5. *Compile data and information and submit in report form.
• 6. *Compute and tabulate data from computer and document records, including initiation of data/records needed.
• 7. *Dispense medication to students according to prescribed policy and procedures.
• 8. *Maintain documents and computer files.
• 9. *Refer visitors to appropriate personnel.
• 10. *Operate specialized equipment or computer software on an intermediate level.
• 11. *Order supplies based on submitted requests.
• 12. *Prepare reports according to previously designed format.
• 13. *Process request forms at an advanced level of transaction, such as verifying the accuracy of the information.
• 14. *Receive and distribute supplies/equipment, including authority to sign for receipt.
• 15. *Reconcile accounts and records as directed based on set time periods, criteria and requirements of the assigned function.
• 16. *Schedule activities/appointments on calendar as assigned, including administrative appointments.
• 17. *Sort, distribute and open mail as directed, including notifying administration of sensitive or emergent content.
• 18. *Verify accuracy of data and information submitted. Determine need to research conflicting data or inaccurate data.
• 19. *Receive information, requests and complaints, and bring to resolution as directed.
• 20. *Perform other related duties as assigned by the designated supervisor

*Denotes essential job function/ADA

Position Summary

Position Code: 512403012

Subject: NA

Grade level(s): NA

School/Site: ESE Administrative Complex, Daytona Beach, FL

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS:

• High school diploma, G.E.D. or equivalent
• Successful completion of Microsoft Office Suite online assessment test administered under the direction of the Human Resources Division
• Five (5) years of progressively responsible office experience or training or an equivalent combination of both
• Computer experience

REQUIRED SKILLS:

• Knowledge of business English, spelling and arithmetic
• Ability to file correctly
• Ability to meet and deal effectively with the public and employees
• Ability to develop and maintain effective working relationships with the community and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Ability to use laptop and/or desktop computer(s)
• Skill in using computer software programs and word processing systems and demonstrated level of proficiency for such
• Work on multiple tasks at the same time
• Ability to provide information correctly and concisely, orally and in writing
• Ability to use sound judgement in dealing with sensitive or confidential information/material
• Ability to function with little or no supervision
• Ability to exercise sound judgment in making minor decision as directed by supervisor

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

Salary Info

$16.50 - $17.80 per hour