Office Specialist I

Focus School Software LLC; Deltona (FL); On-site; USD 21,000 - 22,000; Full time

Job summary

Focus School Software LLC, located in Deltona, FL, is seeking an Office Specialist 1 / Front Desk to support a school or district department with clerical duties. The role includes answering calls, data entry, filing, greeting visitors, and assisting with mail and supplies in a fast-paced environment.

Responsibilities include data entry, verifying information, scheduling, basic document handling, and maintaining records and files while following directions from the supervisor.

Qualifications

• High school diploma, GED or equivalent.
• One year secretarial/clerical experience or training preferred.
• Computer experience preferred.

Responsibilities

• Analyze data in a previously designed format and provide basic conclusions.
• Answer and route telephone calls.
• Collect, record, or enter data/information in a previously designed format.
• Compile data and information.
• Compute and tabulate data from computer and document records as directed.
• Verify accuracy of data and information submitted.
• Dispense medication to students according to prescribed policy and procedures.
• Maintain documents and computer files.
• Greet and assist visitors to the school/department.
• Operate specialized equipment or computer software on a repetitive and basic level.
• Order supplies based on submitted requests.
• Process request forms at an entry level of transaction, such as checking the form for completeness.
• Receive and distribute supplies/equipment, including authority to sign for receipt.
• Reconcile records as directed based on set time periods, criteria and requirements of the assigned function.
• Schedule activities/appointments on a calendar as assigned.
• Sort and distribute mail.
• Receive information, requests and complaints, and bring to resolution as directed.
• Perform other related duties as assigned by the designated supervisor

Job description

Position Goal

To provide clerical services in support of the school or designated district department

Performance Responsibilities

• Analyze data in a previously designed format and provide basic conclusions.
• Answer and route telephone calls.
• Collect, record, or enter data/information in a previously designed format.
• Compile data and information.
• Compute and tabulate data from computer and document records as directed.
• Verify accuracy of data and information submitted.
• Dispense medication to students according to prescribed policy and procedures.
• Maintain documents and computer files.
• Greet and assist visitors to the school/department.
• Operate specialized equipment or computer software on a repetitive and basic level.
• Order supplies based on submitted requests.
• Process request forms at an entry level of transaction, such as checking the form for completeness.
• Receive and distribute supplies/equipment, including authority to sign for receipt.
• Reconcile records as directed based on set time periods, criteria and requirements of the assigned function.
• Schedule activities/appointments on a calendar as assigned.
• Sort and distribute mail.
• Receive information, requests and complaints, and bring to resolution as directed.
• Perform other related duties as assigned by the designated supervisor

Denotes essential job function/ADA

Position Summary

Position Code: 732401105

Subject: Office Specialist 1 / Front Desk

Grade level(s): 6-8

Please contact: Samantha Cisneros

Email: [e-mail] additional information

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS:

• High school diploma, G.E.D. or equivalent
• One year secretarial/ clerical experience or training or a combination of both preferred
• Computer experience preferred

REQUIRED SKILLS:

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to handle information confidentiality
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Basic skill in using computer and word processing system

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

Salary Info

$15.00 - $16.20 per hour