Office Specialist I

Department of Administrative and Financial Services; Augusta (ME); On-site; USD 39,000 - 56,000; Full time

Benefits offered by this job

13 paid holidays

Sick leave 12 days a year

3+ weeks vacation leave

Job summary

The Department of Administrative and Financial Services in Augusta, ME is seeking an Office Specialist I for BABLO to provide direct support to the Spirits Operations Manager in an in-office role.

You will create and maintain spreadsheets, review price quotes, prepare materials for Liquor and Lottery Commission meetings, and handle inquiries from industry and the public while meeting tight deadlines.

Qualifications

• Proven ability to perform advanced administrative tasks with independent judgment.
• Ability to follow oral and written instructions.
• Experience with modern office practices and procedures.

Responsibilities

• Create and maintain spreadsheets
• Review price quotes for new products and pricing changes
• Prepare materials for presentation at monthly Liquor and Lottery Commission meetings
• Act as back up for the Clerk of the Liquor and Lottery Commission
• Review discount requests from agency liquor stores
• Respond to inquiries from industry and the public
• Review and track the on-premises data collection project and act as first contact
• Assist with the online Seller and Server Certification program
• Research new product requests from consumers and licensees

Skills

Written and verbal communication

Independent work

Deadline-oriented

Team collaboration

Tools

Microsoft Teams

Zoom

Microsoft Word

PowerPoint

Excel

Data entry

Job description

Bureau of Alcoholic Beverages and Lottery Operations Opening Date: September 29, 2026 Closing Date: October 13, 2026 Grade / Admin Unit: 16 / Administrative Job Class Code: 6546 Salary: $18.76 - $27.03/Hourly Position Number: 016000082 Location: Augusta Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

As an Office Specialist I at the Bureau of Alcoholic Beverages and Lottery Operations (BABLO), you will be critical to the operation and regulation of this growing industry. You will go to work every day knowing that you are an important part of a team that keeps the people of Maine safe. This is mid-level regulatory work which offers the opportunity for career development and advancement- both within the Bureau and across Maine state government. This work primarily consists of direct support for the Spirits Operations Manager and is an in office position.

Representative Tasks

• Creating and maintaining spreadsheets
• Reviewing Price Quotes for new products and pricing changes
• Preparing materials for presentation at monthly Liquor and Lottery Commission meetings
• Acting as back up for the Clerk of the Liquor and Lottery Commission
• Reviewing and responding to discount requests from agency liquor stores
• Responding to written and telephone inquiries from members of the industry and the public
• Reviewing and tracking the on-premises data collection project and acting as first point of contact for this program
• Assisting with the online Seller and Server Certification program
• Researching new product requests from consumers and licensees

Knowledge, Skills and Abilities Required

• Understand and follow oral and written instructions
• Understanding of Modern office procedures
• Create Excel worksheets and perform data entry
• Create documents and presentations with Microsoft Word and Power Point
• Create and run virtual meetings with both Microsoft Teams and Zoom platforms
• Communicate clearly and effectively, including writing concise reports and composing standard business correspondence
• Work independently
• Meet strict deadlines while working on multiple projects

Minimum Qualifications

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Licensing/Registration/Certification Requirements

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

Benefits of working for the State of Maine

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
• Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for any thing less than full‑time.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.